Frannie Peabody Center Hiring for Finance Specialist Job at Portland, ME Full Time

Title of Position: Finance Specialist

Program: Administrative

Reports to: Finance Director

Supervises: Not Applicable

Hours per week: 25

Position details: Hourly, Non-Exempt

General Statement of Duties:

The Finance Specialist is responsible for administrative, operational, and clerical activities for the Frannie Peabody Center office. Maintain professional communication with staff, clients and public, with a high regard for confidentiality.

Primary Responsibilities:

• Processes approved expenditures for housing and client financial assistance programs, generates checks, distributes for clients, and reconciles with finance records according to the written guidelines.
• Provides accounting assistance to the Director of Finance
• Tracks and reconciles agency credit card transactions and other accounts payable
• Collects necessary forms, reviews information, and enters data into program evaluation databases for case management and housing programs.
• Submits and monitors service unit authorization in the State’s Atrezzo system
• Submits and tracks billing for case management, behavioral health counseling and interpreter services.
• Keeps agency updated on changes in MaineCare policy that affect billable services.

Maintains relationship with MaineCare Provider Relations Specialist.

• Attends MaineCare related meetings.
• Provides assistance to program coordinators and the service teams, including mailings and assistance with DCAF administration.
• Other duties as assigned.

Education and certification requirements:

Associate degree in Accounting/Finance or 2 years work experience in related field

Other skills and experiences:

• Demonstrates excellent organizational, administrative and time management skills.
• Able and willing to work with rigid deadlines and keep an organized calendar.
• Proven excellent verbal and written communication skills.
• Demonstrates a history of accuracy and fine attention to detail.
• Ability to take initiative, complete tasks, prioritize, and follow through on all assignments.
• Able to work independently in conjunction with the program coordinators and other agency staff on multiple projects.
• Demonstrates ability to work and communicate calmly, quickly and effectively to meet deadlines and multiple priorities in a fast paced environment.

• Ability to work in a diverse environment and with a diverse population.
• Able and willing to travel off site for business-related errands.
• Experience with Microsoft Word and Excel required. QuickBooks a plus.

Physical Requirements:

Must be able to lift up to 30 pounds.

Other Requirements:

Must be a licensed driver with a reliable automobile insured in accordance with state requirements.

Executive Director Signature: Date:

Employee Signature: Date:

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Paid time off

Physical Setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
COVID-19 Vaccine Required for Staff Members. All Employees, Clients & Visitors must wear a mask while in the office.

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: One location