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Admin & Office Assistant
Four Seasons is Looking For Front Office Manager at Toronto, ON Full Time
Join our team!
An exciting opportunity to join Four Seasons Hotel Toronto in our Rooms Division! The Front Office Manager ensures our guest arriving and departure experience is best in class. The Front Office Manager assume a very hands on management of the day to day operation of the Front Office Division and working closely with the Housekeeping and Guest Services Department that guest accommodations are ready in a timely manner to Four Seasons standards. They assist Hotel Assistant Managers with training and supervision of Front Desk staff, and assume responsibility for the Department in the absence of the Director of Rooms.
Job Requirements
Directs and controls the activities of the Front Desk, Guest Services, Guest Relations and Concierge Team. The Front Office Manager may need to act as an manager on duty in the hotel when senior managers are not available. Responds to a wide variety of guest requests by accurately assessing the guest needs and requests and then adding personal recommendations and touches to achieve maximum customer satisfaction while complying with all.
Job Functions
Manages the staff at the Front Office. Directs all activities of the Managers within Front Office to ensure communications and follow-up on any problems, guest requests or special requirements. Interviews, trains and schedules the staff. Conducts Performance Evaluations and disciplines staff when needed.
Reviews and monitors schedules of staff in other department of responsibility. Monitors their activities to assure that standards are being met, staff is being supported and guest needs are being met.
Resolves customer complaints from all areas of the hotel, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible; assists customers in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, etc. Responds to all guest requests in an accurate and timely manner. Interaction with guest will be in person and by phone.
Coordinates arrivals, departures and billing requirements. Blocks rooms for arrivals and ensures any discrepancies are resolved. Reviews daily arrivals to ensure proper handling of Special Attention Guests, Return Guests, and Groups.
Assures that all financial and credit procedures are followed. When taking a shift at the desk, follows up on credit problems. Reviews all paid-outs, rebates, Petty Cash disbursements and Direct Billings. Checks cashiers’ work at end of shift to ensure all transactions are reconciled with proper approvals and endorsements.
Takes action in all matters related to the safety, security, satisfaction and well being of hotel guests and employees when senior managers are not available. Responds swiftly and effectively in any hotel emergency or safety situation.
Assists with checking in guest in and out in an efficient and friendly manner, using guest name whenever possible. Assures that guest is assigned type of room requested and the correct rate is charged. Arranges for luggage to be delivered to guest room. Issues correct keys to the guest. Checks out guest at end of stay. Ascertains guest satisfaction, collects keys, posts late charges and presents bill to guest. Settles bill accurately through credit card or cash transaction.
Utilizes a variety of computer systems to check guests in and out, run daily s and select and block rooms for arriving guests.
Complies with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
Works harmoniously and professionally with co-workers and supervisors.
ABOUT FOUR SEASONS HOTELS & RESORTS
Four Seasons is dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality. The deeply instilled Four Seasons culture is personified by its employees – people who share a single focus and are inspired to offer great service. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating every one we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us, discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
What to expect
Employee Travel Program that includes complimentary room nights & employee experience rates at Four Seasons Hotels & Resorts with discounted meals and other services at each location
Excellent Training and Development opportunities
Educational assistance, access to E-Cornell University online courses at discounted pricing as well as in-house training workshops for line and management employees.
Complimentary Employee Meals
Complimentary Dry Cleaning for work attire
A robust extended flex benefit plan, including medical, HCSA, dental, vision, life insurance, DPSP/RRSP,TFSA, and paid time off.
An exciting opportunity to join Four Seasons Hotel Toronto in our Rooms Division! The Front Office Manager ensures our guest arriving and departure experience is best in class. The Front Office Manager assume a very hands on management of the day to day operation of the Front Office Division and working closely with the Housekeeping and Guest Services Department that guest accommodations are ready in a timely manner to Four Seasons standards. They assist Hotel Assistant Managers with training and supervision of Front Desk staff, and assume responsibility for the Department in the absence of the Director of Rooms.
Job Requirements
Directs and controls the activities of the Front Desk, Guest Services, Guest Relations and Concierge Team. The Front Office Manager may need to act as an manager on duty in the hotel when senior managers are not available. Responds to a wide variety of guest requests by accurately assessing the guest needs and requests and then adding personal recommendations and touches to achieve maximum customer satisfaction while complying with all.
Job Functions
Manages the staff at the Front Office. Directs all activities of the Managers within Front Office to ensure communications and follow-up on any problems, guest requests or special requirements. Interviews, trains and schedules the staff. Conducts Performance Evaluations and disciplines staff when needed.
Reviews and monitors schedules of staff in other department of responsibility. Monitors their activities to assure that standards are being met, staff is being supported and guest needs are being met.
Resolves customer complaints from all areas of the hotel, handling all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible; assists customers in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, etc. Responds to all guest requests in an accurate and timely manner. Interaction with guest will be in person and by phone.
Coordinates arrivals, departures and billing requirements. Blocks rooms for arrivals and ensures any discrepancies are resolved. Reviews daily arrivals to ensure proper handling of Special Attention Guests, Return Guests, and Groups.
Assures that all financial and credit procedures are followed. When taking a shift at the desk, follows up on credit problems. Reviews all paid-outs, rebates, Petty Cash disbursements and Direct Billings. Checks cashiers’ work at end of shift to ensure all transactions are reconciled with proper approvals and endorsements.
Takes action in all matters related to the safety, security, satisfaction and well being of hotel guests and employees when senior managers are not available. Responds swiftly and effectively in any hotel emergency or safety situation.
Assists with checking in guest in and out in an efficient and friendly manner, using guest name whenever possible. Assures that guest is assigned type of room requested and the correct rate is charged. Arranges for luggage to be delivered to guest room. Issues correct keys to the guest. Checks out guest at end of stay. Ascertains guest satisfaction, collects keys, posts late charges and presents bill to guest. Settles bill accurately through credit card or cash transaction.
Utilizes a variety of computer systems to check guests in and out, run daily s and select and block rooms for arriving guests.
Complies with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
Works harmoniously and professionally with co-workers and supervisors.
ABOUT FOUR SEASONS HOTELS & RESORTS
Four Seasons is dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality. The deeply instilled Four Seasons culture is personified by its employees – people who share a single focus and are inspired to offer great service. At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating every one we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us, discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
What to expect
Employee Travel Program that includes complimentary room nights & employee experience rates at Four Seasons Hotels & Resorts with discounted meals and other services at each location
Excellent Training and Development opportunities
Educational assistance, access to E-Cornell University online courses at discounted pricing as well as in-house training workshops for line and management employees.
Complimentary Employee Meals
Complimentary Dry Cleaning for work attire
A robust extended flex benefit plan, including medical, HCSA, dental, vision, life insurance, DPSP/RRSP,TFSA, and paid time off.
Learn more about what it’s like to work for Four Seasons:
http://jobs.fourseasons.com
https://www.linkedin.com/company/four-seasons-hotels-and-resorts
Learn more about Four Seasons Toronto on Social Media:
Instagram: @FSToronto
Twitter: @FSToronto
Facebook: https://www.facebook.com/FourSeasonsHotelToronto/
We look forward to receiving your application!
Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.