RESPONSIBILITIES INCLUDE (but not limited to):

• Coordinate, manage and reconcile various material inventory counts on a weekly, quarterly and annual basis.
• Monitor and replenish material for multiple storage locations within the service area.
• Respond to concerns from internal auditors pertaining to compliance within SOX regarding inventory counts, accounting practices, material management and other pertinent processes.
• Access and interpret information to accurately calculate and invoice external customers on capital/non-capital labour, vehicles, material and other related costs.
• Accurately maintain, run and correct reports on storage location material failures.
• Upload Third Party Accident reports from FLIPS into SAP and monitor to ensure costs are billed through the various Miscellaneous Accounts Receivable (MARs) processes.
• Upload Safety Incident reports from FLIPS into SAP within 48 hours of incident.
• Review and analyze the effectiveness and efficiency of existing policies, procedures and practices; recommend and implement approved improvements beneficial to Field Operations and other areas of the organization.
• Provide support to the local Director and Area Manager on a variety of business matters including the new hire process, financial processes, ad hoc reports/spreadsheets, etc. while maintaining a high degree of confidentiality.
• Order, track and monitor tools and safety equipment for the service area.
• Assist in facilitating meetings and organize functions for the service area.
• Build and maintain relationships with a variety of internal departments and external stakeholders.
• Special projects and other duties as assigned.

• Intermediate computer skills including proficiency in MS Office and an extensive working knowledge in multiple modules of SAP.
• Proven ability to develop and maintain effective relationships with internal and external stakeholders; this includes good communication, interpersonal and problem solving skills.
• Customer service focus supported by solid organizational and time management skills in order to prioritize numerous projects and competing demands.
• Demonstrated initiative in recognizing opportunities for improvement and efficiency in processes and practices.
• Proven ability to work independently and as a member of a team.

• A High School Diploma plus a minimum of 4 years experience in an administrative role is required;
  • An equivalent combination of education and experience may be considered.

• A Business Administration Certificate or Diploma would be considered a definite asset.

• Some travel may be required to neighboring service areas.