Foothills Integrative Psychology & Neurotherapy is Looking for Office Administrative Assistant Full Time

We are a busy psychology clinic seeking a skilled office administrator or university student who is pursuing a career in psychology or neuroscience. This job will provide invaluable learning opportunities, skill development and therapeutic work experience. An effective office manager is personable and attuned to clinic, staff and client needs. Because the clinic specializes in trauma, we are seeking a personable, compassionate, self-aware individual that can take initiative and maintain healthy boundaries and personal integrity.

Principal responsibilities:

• Daily operation of the front desk
• Managing multiple case loads and schedules
• Preparing the office and equipment for the day
• Responding to patient enquiries via the website, phone, and email
• Explaining psychotherapy and neurotherapy treatment, billing, and staff qualifications
• Registering new patients and initiating forms
• Accounts payable and receivable
• Handling insurance communications, requests, and submissions
• Basic tech and website support
• Assisting with patient setup
• Fill in QEEG technician
• Data collection and artifacting
• Replenish clinic supplies
• Building and property maintenance
• Cleaning, sanitizing and general office duties
• Property maintenance shovelling snow, watering grass etc.
• Any other tasks requested by psychologists and owner

Knowledge, Skills, and Experience

• Current student of psychology, neuroscience, or related fields
• Customer service experience
• Must be able to handle confidential information in compliance with CAP Standards of Practices and CCPA Code of Ethics
• Sensitive and effective communication skills
• Ability to manage multiple conflicting priorities
• Motivation to develop oneself
• Capable of exercising patience and maintaining personal boundaries
• Highly organized and attentive to details
• Thoughtful and intentional – able to anticipate staff, client and clinic needs and prepare accordingly

Computer skills

Job Type: Part-time
Part-time hours: 15-30 per week

Salary: $17.50-$25.00 per hour

Benefits:

• Dental care
• Extended health care

Schedule:

• Monday to Friday

COVID-19 considerations:
Staff is required to wear a mask in common areas.

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: One location