FM Generator, Inc Hiring for Accounting Assistant Job at Canton, MA Full Time

FM Generator is seeking an entry level Accounting Assistant. Reporting to the Controller, the Accounting Assistant would assist with and be cross trained on the primary day to day functions of the Accounting Department: Billing, Accounts Receivable, and Accounts Payable. Position provides shifting support and responsibility based on changing needs, proficiency, and aptitude, but will be the ultimate utility player supporting the Accounting Team’s priorities, including when other team members are on leave/vacation.

Primary Functions:

Accounts Payable

• Receive, authenticate, enter into system, and upload/download vendor invoices, matching against purchase orders or other approval methods as required. Follow up with vendors or FM personnel to ensure appropriate authentication and approval.
• Research and respond to vendor inquiries
• Process and reconcile charges on company issued credit cards
• Assist with weekly check run and payment review
• File / Organize company copies of correspondence, including vendor invoices and credit card receipts

Billing/Accounts Receivable

• Invoice assigned customers following approved guidelines ensuring invoices meet customer specific requirements. Follow-up with appropriate Operations or Sales team members to ensure accurate and timely invoicing.
• Process payments received from customers including EFTS, checks, and credit card payments
• Act as contact for customers with billing-related questions
• Contact and follow-up on customers with unpaid balances, arrange for payment, notify Controller if non-payment seems likely for change in Credit Hold status; enter collection activity in corresponding customer notes section into system
• Fill out certified payroll forms accurately and provide to HR for signature.
• File/Organize company copies of correspondence, including invoices
• Perform other duties and support other team members as required or assigned. Such duties may include special projects, payroll processing, reporting, and review and analysis.

Knowledge, Skills and Abilities:

• Critical & analytical thinking
• Ability to communicate with co-workers and personnel in an articulate, courteous and business-like manner at all times.
• Ability to convey issues and problems clearly both in writing and orally
• Capable of working with appropriate supervision and perform effectively under tight time deadlines
• Ability to shift focus based on changing needs
• Detail oriented, professional attitude, reliable
• Superb customer service skills a must
• Embrace, exhibit, and share FM’s core values of Do the Right Thing, Get the Job Done, Show You Care, and Have Fun Together

Education & Experience:

• Previous accounting experience is a plus
• High School Diploma required. BS degree or working towards a BS degree in Accounting, Finance, or related field a plus
• If you are a self-starter and a team player and are looking to start a career in Accounting, this may be the right position for you! While previous accounting experience is helpful, we will train the right candidate.

Job Type: Full-time

Pay: $20.00 – $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please provide a cover letter detailing interest.

Education:

• Associate (Preferred)

Experience:

• Accounting: 1 year (Preferred)

Work Location: One location