Florida International Cargo Hiring for Administrative Assistant at Miami, FL Full Time

Florida International Cg is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at one of our corporate offices. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.

Essential Duties & Responsibilities:

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• Welcomes and assists in-person visitors
• Answers, screens, and forwards incoming phone calls pleasantly and professionally
• Prepares outgoing mail and packages; receives, sorts, and distributes daily office mail
• Prepares and distributes emails, correspondence memos, letters, faxes, and forms
• Assists and coordinates office events and meetings
• Maintains electronic and paper files, records, and s
• Maintains office supplies and equipment inventory by checking stock and anticipating needed supplies
• Scanning, uploading, filing, and reconciling various documents
• Operate office equipment such as computers, scanners, printers, copiers, phones, etc.
• Ensures the proper presentation and upkeep of shared space and common areas, including reception area and kitchen
• Reviews assigned group timesheets for accuracy and coordinates needed changes; serves as back-up for other timekeepers
• Responsible for confidential and time sensitive material
• May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations
• Assists other departments, such as Human Resources, with administrative tasks
• Other related duties as may be assigned

Required Credentials:

• High School diploma or equivalent.
• 2+ years in an administrative role
• Proficient knowledge of MS Office Suite: Word, Excel, PowerPoint and Outlook
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Speak Spanish (ssential)
• Ability to multi-task and initiative to identify needs and see them through to completion

Maintain a high level of professionalism, confidentiality, and integrity daily

Job Type: Full-time

Salary: $1,500.00 – $1,700.00 per week

Language:

• Spanish (Required)

Work Location: In person