Flinders Shire Council Hiring for Human Resources Officer VRN 37/21 Job at Flinders Full Time

POSITION DESCRIPTION

Position Details

Position Title: Human Resources Officer

Award Classification: Level 2 – 4

Queensland Local Government Industry (Stream A) Award –

Employment Conditions:

State 2017

Department / Branch: Corporate & Financial Services / Human Resources

Principal Location: Shire Office, Hughenden

Reports to: Human Resources Manager (or as directed)

Direct Reports: Nil

Flinders Shire

Our Vision: Flinders Shire – a place of discovery, opportunity and lifestyle

Our Mission: To promote quality of life through leadership, attitude and respect

Our Values: • A Caring Philosophy • Communication

• Pursuit of Excellence • Leadership

• Teamwork • Recognition

• Local Ownership

The Department

Corporate & Financial Services

Financial Control Governance and Rural Lands Human Resources Environmental Health

Compliance

Corporate Planning & Pest Employee & Planning & Assessment

Performance Council Business Management Industrial Animal Control

(Legal / Policy / Weed Relations Audit & Business

Process) Local Laws

Improvement Management Training &

Risk Management Development Public Health

Accounts Payable /

Stock Route

Receivable Management Workforce Planning Health Promotion

Revenue Saleyards Recruitment & Food Safety

Selection

Procurement / Stores Environmental Protection

Payroll

Information & Communication Disaster Management

Technology

Position Objective

The Human Resources Officer is responsible for various activities across the Human Resources

function including; payroll management and processing, generalist advice on human resource

management, recruitment, performance management, employee and industrial relations; and staff

engagement, guidance and support, capability and development.

As a representative of Council, demonstrated professionalism and a commitment to a high level of

service and continuous improvement in the best interest of Council and the Community are

essential.

Flinders Shire Council Position Description – Payroll/Human Resources Officer Page 1 of 4

Key Responsibilities

Payroll

• End to end processing of weekly payroll within applicable timeframes with a strong focus on

accuracy and compliance

• Interpretation of awards/agreements and employment contracts in relation to allowances

and entitlements

• Provide a responsive, accurate advisory service on all payroll matters, resolve difficult

enquiries and assist in identifying payroll errors and implementing corrective actions where

required

Human Resources

• Assist with preparation, coordination and implementation of Councils end to end attraction

and retention process from engagement to offboarding

• Assist with preparation, coordination and implementation of Councils annual performance

appraisal process, training and development strategy and people and culture strategy

• Assist with the preparation of Return-to-Work plans

• Assist with auditing and process improvement for work tasks

General

• Ensure that requests are acted on and reported upon in accordance with Council Policy
• Ensure that Council Policies and manuals are fully understood and adhered to
• Consistently complete allocated tasks to a high standard and within agreed timeframes

• Undertake other tasks up to and including your competency and level
• Actively promote the values of the organisation to staff
• Actively participate in identifying, recommending, developing and implementing measures

through which allocated tasks and responsibilities may be carried out more effectively and

efficiently

Administration

• Ensure general administration and records management requirements are being met

• Provide courteous and professional customer service to internal and external customers and

conduct all transactions in an ethical and efficient manner

• Contribute positively to a supportive team-based work environment and participate in team

meetings and training sessions as required

• Ensure that requests are acted on and reported upon in accordance with Council Policy
• Keep the Human Resources Manager appropriately and adequately informed on the current

state of activities relevant to your role and to highlight in advance any points likely to

influence Council operations or relations with ratepayers and/or the public

• Maintain a personal time management system to ensure deadlines are met; to ensure that

other staff of the Council are given due notice and time to comply with deadlines so that their

own personal planning is not inconvenienced

Organisational Continuous Improvement & Quality Management

• Willingness and ability to adapt to challenge and opportunities:
• changing workforce capabilities through multiskilling, succession planning, knowledge

future trends and required competencies

• Willingness and ability to set the example and live the values
• Willingness and ability to advocate a positive and constructive organisational culture
• Willingness to accept responsibility for your own actions and decisions, and to be held

accountable for such

• Willingness and ability to integrate the competing demands of work, home, community and

self

Flinders Shire Council Position Description – Payroll/Human Resources Officer Page 2 of 4

Corporate Responsibilities

All employees are bound by the Queensland Local Government Act 2009 to act with integrity, and

in a way that shows proper concern for the public interest. All employees are responsible for

acting in accordance with the Flinders Shire Council Code of Conduct and other relevant policies,

procedures and protocols as may be applicable to the role.

Workplace Health & Safety

All workers have a duty to familiarise themselves with and comply with statutory and Flinders Shire

Council Work Health and Safety requirements, including the WH&S Management System, and

WH&S Policies, Procedures and work instructions.

In fulfilling this duty, workers are to:

• Take reasonable care for his or her own health and safety.
• Take reasonable care that his or her acts or omissions do not adversely affect the health

and safety of other persons.

• Comply, so far as the worker is reasonably able, with any reasonable instruction that is given

by the person in control of the business or undertaking (PCBU) to allow the person to comply

with the Work Health and Safety Act 2011 (e.g. wearing of Personal Protective Equipment

as instructed).

• Cooperate with any reasonable Policy or Procedure of the PCBU relating to health or safety

at the workplace that has been notified to workers (e.g. reporting of incidents).

• Participate in the consultation and communication processes as prescribed in the

Consultation, Cooperation and Coordination Code of Practice 2011.

Other Requirements

• This position operates from Council’s Administration Office in Hughenden, however, may be

required to travel within the Local Government Area and work outside of standard business

hours to meet the requirements of the role.

• Travel (including outside of normal hours) to attend training may be required
• The incumbent must be:

• prepared to work flexible hours to meet the requirements of the position;
• willing to obtain a ‘Suitability Card’ to enable the incumbent to work with or supervise

Organisational Relationships and Delegations

Internal: Employees across all portfolios of Council

External: Local Government Association of Queensland (LGAQ), contractors, suppliers,

Superannuation providers, Australian Taxation Office, Registered Training Organisations and

other Government Departments

Delegations: The Human Resources Officer works under limited direction, has the skills to manage

time and organisational priorities. This position has delegated decision making and purchasing

authority in accordance with Council’s Delegation Register and Procurement Policy.

Flinders Shire Council Position Description – Payroll/Human Resources Officer Page 3 of 4

Selection Criteria

Essential

1. Demonstrated experience of general human resources and payroll activities and

administration requirements within a corporate environment while managing confidential

information in a professional and sensitive manner.

2. Knowledge of legislative/statutory requirements governing superannuation, PAYG Tax and

workers compensation.

3. Demonstrated commitment to excellent customer service and relationship building ensuring

internal and external customer enquiries are responded to in a professional and patient

manner.

4. Ability to work within a team with minimal supervision, establish work priorities, meet

deadlines, actively follow up and resolve outstanding tasks while ensuring attention to detail.

5. Demonstrated sound level of Microsoft Office Suite, and the ability to rapidly acquire

knowledge of corporate and other programs used by Council such as Authority and TRIM.

6. Commitment to uphold Council’s Code of Conduct, Workplace Health and Safety and Anti-
Discrimination policies.

Desirable

7. Tertiary education within Human Resources, Business Management or a related field is an

advantage.

8. Current C Class drivers’ licence.

Authorisation

Position Approved By: Bernardus Bonthuys, Director of Corporate & Financial Services