Father Fred Foundation Hiring for Director of Finance Job at Traverse City, MI Full Time

POSITION DESCRIPTION

TITLE: Director of Finance

REPORTS TO: Executive Director

This is a full-time position, flexibly scheduled. The Director of Finance’s overall responsibility is to establish and maintain The Foundation’s accounting systems to be in full compliance with Generally Accepted Accounting Principles (GAAP). This position focuses on achieving the Foundation’s vision to “remain financially self-sustaining to ensure that our mission is fulfilled every day.” As with all Foundation positions, in addition to strict confidentiality, it is expected that mission, core values and vision are exemplified by the individual filling this role.

Specific Duties:

General:

1. Maintains QuickBooks accounting, Salesforce donor and client data base systems.

2. Provides continuous efficiency improvements to QuickBooks and Salesforce systems.

3. Maintains written financial and accounting policies, procedures and internal controls.

4. Oversees all assigned, technical volunteers, working in the strictest of confidence with regard to donor, client and Foundation confidentiality.

5. Ensures the accurate and timely preparation of donor acknowledgements.

6. Trains all staff and relevant volunteers as procedures are updated.

7. Maintains general ledger accounts and reconciles monthly bank and investment statements. Routinely monitors bank accounts for unauthorized activity.

8. Prepares accounts payable transactions including bills, credit card charges and expense report reimbursement with proper documentation.

9. Develops and maintains accounting practices for documenting in-kind donations, gifts and services.

10. Maintains financial record keeping systems.

11. Receives and distributes all incoming mail.

12. Coordinates outgoing mail, including preparation of bank deposits.

13. Prepares and files legally required reports and applications.

Payroll and Benefits:

1. Prepares biweekly payroll runs for uploading to Paychex.

2. Prepares and distributes 1099s.

3. Submits IRA deposits, quarterly UIA report and annual Workers Comp audit.

4. Tracks and maintains PTO records, FSA contributions and distributions.

5. Assists with new employee orientation and coordinates benefit administration.

Board, Finance Committee and Staff:

1. Generates weekly, monthly, quarterly and annual financial, donor and client activity reports.

2. Generates reports to assist in forecasting quarterly expenses and revenue figures, so adjustments can be made to reach budget targets.

3. Routinely presents financial reports to Executive Director, Staff, Treasurer, Finance

Committee and to other committees as requested.

4. Drafts the annual budget, according to accepted process.

S: StaffStaff Job DescriptionsDirector of Finance Job Descriptionv4Revised 01/01/2020

5. Defines budget to categories (program, fundraising and administration) and generates accurate efficiency ratio report.

6. Takes minutes for Finance Committee meetings.

Events, including gift cards and vouchers:

1. Develops controls and written procedures and is responsible for implementation.

2. Oversees staff and volunteer implementation of procedures and controls for each event.

3. Maintains and documents cash handling and accounting records for each event.

Audits:

1. Fulfills Finance Committee requirements relative to audit policies and procedures.

2. Interfaces with external auditor and oversees annual audit process.

3. Year-end audit preparation.

Other duties as required.

Entry Requirements:

1. Bachelor’s or Associate’s Degree in finance or accounting is preferred, or three years directly applicable work experience.

2. Proficiency in MS Office Suite

3. Proficiency in QuickBooks or other similar programs

4. Familiarity with GAAP compliance

5. Expertise in General Ledger, AP, and accounting practices

6. Strong verbal and written communication skills

Working Conditions:

1. Works in well-lighted, clean, smoke free surroundings.

2. Work is subject to frequent interruptions.

3. Work is occasionally very fast paced, with tight deadlines and periods of high stress.

Physical Requirements:

1. Manual dexterity sufficient to operate a multi-line telephone system, keyboard, copier, scanner, calculator and other office equipment.

2. Sitting and/or standing for long periods of time.

3. Standing, stretching and stooping to reach files and office supplies.

4. Occasional lifting of files and paper to 25 pounds.

5. Viewing computer screen for long periods of time.

This job description is a general description of job functions. It is not intended as an

employment contract, nor is it intended to describe all duties someone in this position

may perform. All employees of The Father Fred Foundation are expected to perform

duties or directives which the Foundation, in its sole discretion, deems appropriate.

Job Type: Full-time

Pay: $53,000.00 – $57,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Traverse City, MI 49686: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Master’s (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: One location