Expert Staffing Hiring for Office Administrator Full Time

Expert Staffing has an exciting direct-hire opportunity for an experienced Office Administrator to join our industry-leading client in Hudson, MA!

Our client is a trusted worldwide technical advisor, and risk management and quality assurance provider in the energy industry, and they offer a competitive salary with tremendous benefits.

The major responsibilities of this position are to:

· Manage general company administration tasks supporting the Finance & Administration Manager

· Assist project managers with project administration (current team of 6)

The goals of this position are to:

· Help the company efficiently manage routine corporate administration tasks.

· Take project administration task workload off the current team of project managers.

· Assist in improving project administration processes.

Project administration:

· Invoice management (using 1-CRM) – creation and issue, tracking Accounts Receivable (AR)

· Project time and cost tracking; sold-versus-received revenue tracking.

· Non-technical reviews

· Office tasks- opening mail, keeping office supplies filled, managing company calendars

· Your cell phone will be your desk line (must be comfortable with this)

· Resolve issues with delinquent accounts by contacting and working with the customer.

· Reconcile transactions with statements.

Qualifications and Experience

· At least five (5) years company and project administration experience

· Must have experience using QuickBooks

· Must have prior collections and general accounting experience

· Experience within an engineering, construction, manufacturing or technical consulting company (preferred)

· A good grasp of commercial business processes

· Strong writing and analytical skills

Competencies

· Proficient with the standard Microsoft suite and customer relationship management (CRM) tools

· Proficient at developing systems and using tools to organize and track company numbers and processes

· Comfortable working with a distributed team

· Highly organized

· Strong and efficient communication and interpersonal skills

· Detail and results-oriented

· Trustworthy and dependable

Compensation and Benefits

· $50K gross depending on skills and experience of candidates.

· 401(k) with company match

· Potential to attend yearly international team-building conferences

· 50% contribution to individual, direct purchased health insurance.

· Paid time off (15 days per year plus all state and federal holidays)

· Employee professional development and training programs

· Full-time, Monday – Friday in office, 8am – 4pm/9am – 5pm

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Have you worked in manufacturing, engineering, or energy industry or for a technical consulting company?
• Do you have experience with collections and knowledge of general accounting practices?
• Do you have experience using QuickBooks?

Education:

• High school or equivalent (Preferred)

Experience:

• Office Administration: 5 years (Preferred)

Work Location: One location