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At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice. Executive Office Assistant We are seeking a highly organized and proactive individual to support the Canada Division Head in managing their calendar, events, and travel while prioritizing daily office operations. The role involves handling correspondence, managing office supplies, liaising with vendors, and coordinating IT issues. Additionally, the candidate will collaborate with site leadership on office requirements, work closely with Accounts Payables to process requisitions and invoices, and manage reporting dashboards. Responsibilities also include orchestrating purchase orders, service entries, and capital project submissions within global systems, as well as organizing special events and travel logistics. The ideal candidate will facilitate the onboarding and offboarding processes for employees, maintain site security systems, and actively contribute to fostering a positive work culture, ensuring all activities comply with Bayer’s safety and sustainability policies.
Bayer is committed to a flexible hybrid working environment. This is a permanent position based out of the Mississauga, Ontario office.
What you will do:
- Organizes Canada Division Head’s calendar, events + travel along with general prioritization
- Day to day office duties such as responding to emails and other correspondence, shipping & receiving of packages, manage office inventory and stocking of supplies, site vendor relations, and coordinate IT related issues
- Coordinate with the building site lead on all office related requirements of the office, and common areas
- Liaison with Accounts Payables in coordination with accounting, finance, AP and vendors. Process requisitions and invoices in a timely manner through electronic control (SAP) and/or process systems as necessary in the daily operations of the company
- Manage weekly and monthly reporting dashboards
- Works within the company’s global systems and PO Management teams to orchestrate purchase orders, service entries, contracts and submission of capital projects
- Organize and coordinate special events, meetings, conferences, tours, training, and customer events/trips, including RSVP process and tracking responses
- Organize travel and event logistics by developing itineraries and agendas, scheduling air travel, booking other transportation, and arranging lodging, catering, venue reservations, and equipment rentals
- On-boarding and Off-boarding of fulltime and contract employees process, as outlined in the HR, IT and Fleet procedures
- Coordinate with global security in maintaining the site’s security systems, including access cards, audits, inspections and maintenance activities
- Demonstrated actively promoting a positive work culture at the office
- Ensure all activities/events are conducted in a safe and environmentally responsible manner, in accordance with Bayer Safety, compliance and Sustainability Policies.
Who you are:
- Minimum Grade 12 high school diploma and 5 years related administrative experience; or a minimum 1 year certificate in office administration or related discipline and 3 years related administrative experience; or minimum 2 year diploma in office admin or related discipline and 1 year related experience
- Advanced computer knowledge and proficiency including Word, Excel, PowerPoint, Outlook, SharePoint, and OneNote. Knowledge of these programs need to be at a level to facilitate an efficient workflow
- Proficient interpersonal and communications skills
- Detailed oriented with meticulous attention to detail
What we offer:
- Competitive compensation and rewards package
- Collaborative, diverse and inclusive culture
- Career development and global opportunities
- Work-life flexibility programs such as flex hours, employee discounts, volunteer days, wellness, and other employee offerings
Bayer is committed to fostering, cultivating and preserving a culture of Inclusion and Diversity. We embrace and encourage our employees’ differences and believe that our people are our most valuable asset. The collective sum of individual life experiences, knowledge, innovation, self-expression, unique capabilities that our employees invest in their work represents our culture, reputation, and Bayer’s values and purpose.
The base salary range for this role is between $59,280 and $88,920. This compensation includes components such as base salary, vacation pay, public holiday pay, potential estimated overtime pay and paid statutory leaves of absence. Additional benefits may include insured benefits such as health care, vision, dental, disability, and contributory retirement savings plans, etc.
This role also provides the opportunity to earn additional performance-based compensation. If performance-based compensation is earned, the total compensation package may provide an opportunity to earn a Total Direct Compensation (TDC) range of $64,000 and $96,000 . This TDC would include base salary and may also include items like bonuses (short-term and long-term incentives) and sales incentives. The estimated TDC range estimates performance-based compensation earned at 100% of target; however actual amounts may fluctuate below or above the TDC range based on company and/or individual performance.
This salary range is an estimate and may vary based on factors including, but not limited to, market data and the applicant’s skills, prior relevant experience, job-related knowledge, specific degrees and certifications, and other relevant factors.
This role is posted for a vacant position.
This posting will be available for application until at least June 7, 2026
All referral candidates must first be submitted via our internal referral system by a current Bayer employee in order to participate in the referral program. Once a Bayer employee has successfully referred you in our system, you will receive an automated email with instructions on how to complete your application.
YOUR APPLICATION
If your background and personal experience fit this profile, please send us your complete application at www.career.bayer.cn If you have any recommendations, please kindly send mail to cnreferral@bayer.com
L ocation:
Canada : Ontario : Mississauga
Division:
Consumer Health
Reference Code:
871102
