Eurofins UK Forensic Services Hiring for HR Assistant (6 month FTC) at Feltham Full Time

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 50,000 staff across a network of more than 900 independent companies in over 50 countries and operating more than 800 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.

In 2021, Eurofins generated total revenues of EUR €6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

To provide professional 1st Line HR administration support and advice on a wide and full range of Human Resources matters. Ensure an efficient, effective and accurate application of HR processes and procedures in compliance with company policies, protocol and employment law.

Key Responsibilities and Accountabilities

Recruitment & Onboarding

Provide all recruitment administrative support, including advertising both internal / external vacancies.

Generate offer letters and contracts of employment.

Management of new starter administration process, including Right to Work checks.

Set up of new starters on company HR and Benefits systems (PeopleLog, Benenden, Darwin, Perkbox).

Deal with all employment reference checks and requests to BPSS standards.

Process Drugs & Alcohol protocol for new starters.

Support managers with any ad hoc on-boarding queries and requests.

Employee Lifecycle

Manage the shared HR inbox and provide 1st line advisory support on people matters, escalating to the HR Project & Support Lead where required.

Ensure all approved contract changes are actioned in a timely manner and updated in the relevant systems.

Provide training and development administrative support.

Processing third party invoices on behalf of the department via Coupa system.

Process resignations and action leaver processes, including removal from company systems.

Recording and filing of employee sickness notifications or doctors notes and escalating any sickness management or SSP / half pay triggers to the HR Project & Support Lead.

Additional Duties

Management of the company security vetting process.

Set up of the monthly Engagement Survey and quarterly Exit Interview Survey via company SurveyMonkey account.

Process monthly organisational chart updates and publish to the company intranet page.

Qualifications

Knowledge & Experience

Previous all round HR or Recruitment administration experience.

Experience in processing supplier invoices.

High degree of computer literacy and Microsoft Office skills.

Knowledge of human resources best practice and GDPR requirements.

CIPD Level 3 qualified (Desirable)

A proactive, positive ‘can do’ attitude with a demonstrable commitment to delivering a quality service.

Ability to work flexibly by demonstrating excellent organisational skills and attention to detail.

Demonstrate initiative to identify and suggest areas for improvement relating to working practices, policies and process.

Excellent interpersonal skills with both internal and external customers.

Operates in a sensitive and confidential way and within given timeframes.

Remains calm under pressure and prioritise tasks in a fast paced environment.

Additional Information

Contract Type: Fixed-term Contract (minimum 6 months)

Hours: 37.5 hours per week, Monday to Friday (Optional Hybrid – up to 2 days per week from home available)

Closing Date: 15th July 2022

Role Benefits: Competitive Salary, Private Healthcare, Life Insurance, 25 days Holiday + Bank Holidays, Annual Holiday Buy / Sell Opportunity, Enhanced Company Pension Scheme, Retail Discounts Membership + more!

Due to the highly sensitive nature of the work, applicants should note that security clearance will be required for this role. To gain security clearance you must have at least five years’ continuous residency in the UK preceding an application. Criminal convictions may prevent you from gaining security clearance. In addition, successful applicants will be required to undertake drug and alcohol testing prior to commencing employment.

The organisation treats personal data collected during the recruitment process in accordance with its data protection policy. Information about how your data is used and the basis for processing your data is provided in the organisations applicant privacy notice.