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Admin & Office Assistant
Equation Staffing Solutions. is Looking for Executive Assistant (FT) Full Time
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Our client is currently looking for an Executive Assistant to compliment their team! You will bring your professional expertise and talents to this nonprofit organization. You are resourceful, enthusiastic, and can pivot quickly in a fast-paced environment. You have meticulous organizational skills, can handle a wide variety of activities under pressure, and confidential matters with discretion. You have excellent written and verbal communication skills, are customer service oriented, and demonstrate a high level of compassion. If this sounds like your dream job, read on!
Please note: this position is remote; however, you must live in Calgary, AB as occasional travel is involved
Responsibilities:
- Manage and maintain an extremely busy executive calendar and arrange travel including itineraries, transportation, and accommodations.
- Draft and develop high-level key support documents and communications.
- Research and prepare briefing materials, proactively following up in advance of key meetings.
- Attend, record, and distribute meeting minutes in a timely manner.
- Maintenance and management of company records.
- Prepare correspondence and communications along with expense reporting and tracking.
- Responsible for accounts receivables and payables as well as annual billing of membership dues.
- Must be diplomatic, and practice discretion when dealing with confidential matters.
- Collaborative with excellent communication skills and the ability to build relationships with internal and external clients.
- Provide administrative support to other members as required.
Requirements:
- Minimum five years of experience working in a senior or executive administrative support role.
- Post-secondary education related to office management and administration.
- Previous experience working in the nonprofit sector or comparable work environment would be a strong asset.
- Able to work with all levels of management, staff members, and the outside public.
- A self-starter, the ability to stay ahead of priorities and comfortable balancing multiple demands in a dynamic environment.
- Very strong interpersonal skills, with excellent business acumen while maintaining the utmost confidentiality.
- Highly competent in Microsoft Office Suite, including Word, Outlook, and PowerPoint.
- Impeccable organizational skills are needed to manage multiple priorities, and tight deadlines in a fast-paced, changing office environment.
- Superior grammatical and proofreading skills combined with excellent verbal and written communication skills.
- Experience in marketing and event planning would be an asset.
- Occasional travel between Edmonton and Calgary will be required.
This is a great opportunity if you are looking for a career with a company that makes a difference in our community. Apply now – we would love to hear from you!
About Equation Staffing Solutions.:
Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.