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Admin & Office Assistant
Enbridge Hiring for Sr Administrative Assistant Full Time
Posting End Date:
February 08, 2023
Employee Type:
Regular-Full time
Union/Non:
This is a non-union position
At Enbridge, our core values of safety, integrity, respect, and inclusion drive our mission to support and improve the communities in which we live and work. We put people first and strive to make our communities better places and are excited to welcome a Sr Administrative Assistant onto our dynamic Business Development Team!
Our Senior Administrative Assistant will provide a broad range of basic to sophisticated level administrative and/or specialized support services to our Senior Vice President and Vice President of Business Development along with a team or teams of senior managerial staff.
This fast paced role will focus on providing support to the SVP/VP and their team acting as the representative with Enbridge staff, providing work priority direction, and following up on deliverables, analysis/ing of business metrics in support of business unit goals and objectives.
We look forward to your application!
What you will do:
Independently provides administrative support to a Senior Vice President and Vice President by:
- anticipating and initiating appropriate actions to conserve the VP’s time, e.g., manage their schedule, manage access, screen, and respond to routine and non-routine e-mails and correspondence
- consolidating, coordinating and variance ing for a variety of cyclical budget documents and processes, e.g., annual, and monthly budget ing, financial tables, operating cost summaries, timesheet and vacation ing, coding
- interacting with leader’s peers, ELT, and high-profile external customers, to provide professional support services
- coordinating corporate governance and diligence compliance files/matters on behalf of the department(s), e.g., annual Statement on Business Conduct acknowledgements, SOX/CSOX audit requirements, etc.
- coordinating complicated meetings, conferences, and functions
- providing area-specific knowledge and technical depth
Assists a team or teams of senior managerial staff with their specific administrative needs by:
- organizing and maintaining team specific documentation processes through data input, verification and filing in hard copy and electronic team and central databases
- drafting complex correspondence, presentations, spreadsheets, etc.
- leading or participating on cross business unit administrative committees or task forces
- providing formal or informal supervision to a team of admin staff and/or temporary staff/contractors (5 to 10% of the time).
Who you are:
You have:
- 5+ years of directly related experience
- A high level of discretion, tact, and diplomacy in dealing with senior level internal/external contacts, and highly confidential or sensitive information.
You can:
- Show strong digital literacy and proficiency with the Microsoft Office Suite of tools, applicable software, company databases, enterprise structure and standard operating procedures
You are:
- Able to maintain relationships at all levels of the enterprise, including direct or indirect supervision of staff and/or contacts
- An excellent written and verbal communicator
The following are considered assets:
- An administrative certificate
Working Conditions:
- Work performed in typical office environment
- Accessibility outside of office hours is a regular requirement
- Stress levels can be above normal as the work is highly visible and deadline oriented within the business unit, e.g., while acting as the SVP/VP’s representative numerous often contending interests are to be handled whilst negotiating priorities.
- Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options. #LI-Hybrid #joinourteam
Physical Requirements include but are not limited to:
Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.
Mental Requirements (Both Field & Office) include but are not limited to:
Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic s and communicate with individuals via telephone.
Diversity and inclusion are important to us. Enbridge is an
Equal Opportunity and Affirmative Action Employer
. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting
.
Information For Applicants:
- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position may be required to undergo a security screening, including a criminal records check.