Elite Hiring for Senior Executive Assistant at New York, NY Full Time

Elite is the leading global provider of innovative business management solutions that enable law firms and professional services organizations to streamline operations, maximize efficiency, and increase visibility into all aspects of their businesses. Our Company is focused on enabling firms of all sizes and locations to meet their true potential and provide the best service for their clients.

ABOUT THE JOB

We are looking for a highly experienced Senior Executive Assistant (Senior EA) to support the Chief Executive Officer (“CEO”). The Senior EA provides daily administrative, operations, analytical, and project support for the CEO.

The Senior EA will work closely with the Executive Leadership Team and other senior staff members, external key constituents, including Board members, and clients. As the primary point of contact for the executive, the Senior EA must display firmness, diplomacy, and tact in managing competing priorities and requests for the CEO’s time and attention. Duties are highly confidential and require a strong working knowledge of policies, procedures, programs, and operations and the ability to work effectively with others.

The role requires a flexible schedule and will be a hybrid work environment with up to 5 days in the New York office.

WHAT YOU’LL DO

• Complex calendar management and scheduling
• Facilitate domestic and international travel arrangements.
• Special event planning and coordination
• Review, prioritize, and relay information to the CEO.
• Managing logistics for visitors and clients.
• Manage incoming and outgoing communication materials.
• Modification and distribution of departmental s; ensure approvals and signatures are secured in a timely manner.
• Assist the CEO on all administrative matters.
• Act as a liaison with other departments and others within and outside the organization.
• Administer any budget for the Office of the CEO.
• Document meetings and manage general administrative follow-up on behalf of the CEO.

WHAT YOU’LL NEED

Education and Experience

• Bachelor’s degree or equivalent work experience, and
• 10-15 years of related work experience in providing administrative and office support at an executive level

Technical Skills

• High level of proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams), collaboration tools, i.e., SharePoint, and web research
• Previous experience with booking domestic and international travel with complicated itineraries.

Other Skills and Abilities

• Strong organizational skills, with proven ability to multitask, set priorities, and meet critical deadlines.
• Agility in working in a fast-paced environment.
• Strong initiative with the ability to work under general supervision.
• Very strong interpersonal and relationship building skills.
• Expert level written and verbal communication skills.
• Demonstrated problem-solving and strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player.
• Proven ability to handle confidential information with discretion,

Additional Information

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. We are proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.