Elections Ontario Hiring for Administrative Support at Toronto, ON Full Time

Administrative Support

For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312

Position Status: Permanent

Posting Status: Open

Location: 51 Rolark Drive, Toronto, Ontario M1R 3B1 (Birchmount and Ellesmere)

Starting Salary: $44,851 per year

Hours of Work: 36.25 per week

Posting Date: September 3, 2021

Closing Date: September 10, 2021

Who we are

The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team

The Office of the Chief Electoral Officer seeks an organized, detail-oriented, and proactive individual to provide strong administrative support to its Register Division.

What to expect in this role

Reporting to the Director of the Register Division you will:

• Support Division Director and managers with clerical tasks.
• Help prepare reports, presentations, travel expenses and purchase requisitions.
• Maintain appointment schedules.
• Coordinate meetings.
• Take and publish meeting minutes.
• Maintain files records in compliance with corporate policies.
• Provide reception and front-line public enquiry services on a rotational schedule.

What you need to qualify

• Strong proficiency with Microsoft Office – Word, Excel, PowerPoint, Teams and Outlook.
• Detail oriented and possess strong administrative organizational skills.
• Strong proofreading and editing skills.
• Strong verbal and written communications skills.
• Superior customer service skills.
• Fast and proficient at taking and publishing minutes.
• Must be legally entitled to work in Canada.

The successful candidate(s) will be required to work in-office; however, alternative work arrangements (Telework and Compressed Work Week) are available based on operational requirements.

How to apply

Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

Please submit your cover letter and resume as on attachment, quoting File #EO-2021-77 in the subject line, in the subject line no later than September 10, 2021.

We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.

How to request an accommodation

Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312.

Reference ID: File #EO-2021-77

Job Types: Full-time, Permanent

Salary: From $44,851.00 per year

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• 8 hour shift