Elderbridge Agency on Aging Hiring for Assistant Finance Director Job at Mason City, IA Full Time

RESPONSIBILITIES AND DUTIES:

Elderbridge Agency

· Function as primary Clockwise Administrator.

· Record new employee information into payroll records and record all employee changes (FTE, pay, exemptions, transfers and/or resignations) into payroll records.

· Enter new employees into State of Iowa Child Support Recovery system.

· Review attendance and hours worked weekly before releasing employee timesheets for processing.

· Record time sheet adjustments into payroll records as required by management.

· Prepare all Quarterly and calendar Year-end payroll reporting, including but not limited to: 941, Unemployment, Reconciliations, W-2s and 1099s.

· Assume responsibility for recording and paying payroll liabilities, including Federal, State and IPERS withholdings & annual IPERS desk audit, as well as all voluntary deductions.

· Assist in ensuring compliance with ACA and IRS taxable fringe requirements.

· Assist with maintaining GMS database and annual coding set up.

· Provide quality assurance and conformity to agency policies and procedures in reviewing agency credit card statements. Follow up with any missing purchase orders or discrepancies. Assist with coding of purchases.

· Assume responsibility for contract reporting as assigned by the CFO.

· Prepare cash receipt records, bank deposits and petty cash disbursements.

· Participate in continuing education to ensure up-to-date knowledge base to fulfill responsibilities of the position.

· Participate in cross-training program in Finance Department to ensure continuation of services.

· Assist CFO as requested with analysis, review of accounting records, and audit preparation.

· Assist in preparation of county pages for annual report

Data Management

· Work with managers to determine proper flow of paperwork—intake/registrations and rosters.

· Follow up with employees assigned to enter data to ensure timeliness of information.

· Provide training as appropriate to employees and managers on correct submission of data as well as on the meaning/uses of the data. Assist employees to understand the importance of the data and how the data may be used.

· Report on data from IAPRS in conjunction with financial data from IAFRS to managers quarterly or more frequently if requested.

· Point out areas in which data does not appear to be accurate and work with appropriate manager/s or employee/s to improve dependability and accuracy of data.

· Work with the Data Information Department at the Iowa Department on Aging for continuous improvement of the data management process and the data itself.

Central Services 2-5-12 Inc.

· Maintain all accounting and banking records.

· Compile, review, and report quarterly financial statements for Central Services 2-5-12 Inc. or as requested.

· Provide analysis regarding adequacy of rental income in view of property expense.

· Participate in budgeting for Central Services 2-5-12 Inc. with the CFO, COO and CEO.

· React to change productively and handle other tasks as assigned by the CFO, COO, and CEO. Perform other agency duties as assigned.

ESSENTIAL SKILLS, KNOWLEDGE AND ABILITIES:

1) Knowledge of principles and practices of non-profit budgeting, including state and federal funding requirements for area agencies on aging and instrumentalities of the state.

2) Working knowledge of the Older Americans Act and the purpose of area agency on aging.

3) Strong interpersonal skills to relate to diverse cultures, older persons and colleagues.

4) Ability to build effective collaborations and partnerships using diplomacy and tact.

5) Proven oral and written communication and presentation skills.

6) Strong organizational, personnel management and administration skills and an ability to plan, direct, and monitor the work of others and motivate staff.

7) Capability to gather and analyze information, and aptitude in judgment when applying/interpreting agency policies and procedures or solving problems.

8) Ability to operate personal computer and utilize computer software, particularly GMS Accounting and Wellsky programs.

QUALIFICATIONS:

A Bachelor degree in accounting with 3 years’ progressive experience in financial accounting and reporting, or related degree with 5 years’ experience.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Face masks, sanitation procedures used at offices

Ability to commute/relocate:

• Mason City, IA 50401: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor’s (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: One location