Education and Training Hiring for Business Manager – Finance Job at Melbourne Full Time

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

Role

Some attendance may be required over the term break periods, these are arranged in consultation with the Principal.

This role is for a position in the school office administration team. The roles and responsibilities of the position may change to meet the need of the school priorities as determined by the Principal.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

At Seaholme Primary School we work together with our community to ensure ‘Success for All’. We provide a stimulating, creative and challenging learning environment where students achieve their personal best. They are supported to grow socially, emotionally and academically, and become respectful, responsible and resilient members of a global community. We offer a robust educational experience for all students through effective communication, strong collaboration and high impact, research-based teaching.

Located in Altona, a short walk to the beach and Cherry Lake Reserve, Seaholme Primary School has a current enrolment of 320 students supported by a professional and committed workforce of 27 equivalent full-time staff.

Seaholme Primary School provides an outstanding, comprehensive teaching and learning program in all curriculum areas and continues to achieve outstanding academic results. Additional programs include visual and performing arts, physical education, STEM and Mandarin. Out of School Hours Care (OSHC), swimming, camps for years 2-6, lunchtime clubs, instrumental music, incursions, excursions and counselling are provided with the aim to enable every student to reach their full potential.

We are privileged to have such wonderful students at our school. Our students are intelligent, resilient, creative, imaginative, disciplined, dedicated to life-long learning, respectful and ethical. They leave Seaholme Primary School, with the skills, mind sets and qualities that will best equip them for success in the world of the future. They are the future leaders and role models of society.

Teachers work collaboratively to provide a challenging and stimulating broad-based curriculum, which is grounded on a solid foundation of literacy and numeracy skills.

We offer high quality, strategic professional development, utilising expertise within and beyond the school, Professional Learning Communities (PLCs), School Improvement Team (SIT), and curriculum days to accelerate the continuous improvement of learning and teaching at Seaholme Primary School.

Seaholme Primary School has been recognised for its outstanding commitment to professional growth. We are a Professional Learning Communities (PLCs) Link School. We support other schools in our region to improve their teacher practice and student outcomes through the PLC Inquiry Model. We are very proud to be able to share our achievements and work practices with other schools.

The active participation of parents and carers within the school community is a highly valued feature of our school. A strong partnership with parents is developed and considered essential in our endeavours to ensure the successful learning achievement for every child. Over recent years the School Council has developed areas of the playground to make them attractive, safe and stimulating for our students.

In late 2020 Seaholme Primary School had its review and developed a new School Strategic Plan (SSP). Over the next 4 years, the goals within our SSP are to; improve the learning outcomes of all students, to enhance student engagement in all facets of school life, and to enhance the health and wellbeing of every student.

Seaholme Primary School prides itself on being a small community school who continually produces outstanding results. We are proud to be the school of choice in our local community.

Further information about Seaholme Primary School can be founded by visiting our school website: https://seaholmeps.vic.edu.au/