Easyship Hiring for HR Assistant (Part Time) Job at Melbourne Full Time

Easyship is revolutionizing logistics for eCommerce. With our all-in-one cloud based shipping software, businesses of all shapes and sizes have the tools needed to scale globally. At Easyship we believe in accelerating borderless commerce. We’re proud that a diversity of small business owners, crowdfunding campaigns, and global brands trust Easyship as their gateway to the world.

“We envision a frictionless economy where creators can use one platform to ship products to anyone, anywhere. When you grow, we grow.” Tommaso Tamburnotti, Co Founder.

Easyship is building tomorrow’s logistic infrastructure, today. Our team is continuously looking to reach new heights, whether it’s learning about new technologies or improving your own skillset, Easyship is prepared to empower you to grow. We believe that when we inspire each other, we grow together.

Easyship is recruiting brilliant, curious, and driven individuals to help us scale our innovative technology worldwide. Headquartered in New York with offices in London, Hong Kong, Singapore, Melbourne, Toronto, and Taipei – our team is global and growing. We encourage you to apply if a challenge excites you. If you enjoy the company of talented people. If you would dedicate yourself to a simple mission: to make shipping easy for everyone.

We operate with a global footprint, but we’re still tiny relative to the opportunity ahead, so there is still much to do. Join us and help put borderless commerce within reach of every entrepreneur.

Job Description

Position Title: HR Assistant (Part Time)

Reports to: HR team

Key Relationships: Mainly our People Team and all other departments as required

Purpose: We are looking for a part time HR Assistant who will support our People team and oversee all things related to the hybrid work model that we have in place across all our international offices. For this role particularly, you will be in charge of the region you are hired at. Consider this an upgraded version of your conventional Facility Manager role. And the best part is we would only require you to come in twice a week (Mondays & Thursdays) for approximately 4 hours total per week.

What you will do:

Culture & Comfort

• Ensuring that our on-site and remote employees in the region are productive and comfortable.
• Ensuring that the company’s culture and values are upheld when employees are not in the office
• Making sure the office is physically appealing, organized and comfortable for employees
• Making suggestions to leadership about the office layout and furniture
• Recommending changes to working policies based on observations made while managing the office environment

Operational Excellence

• Coordinating internally to ensure the smooth operation of a hybrid workforce.
• Providing support and assistance to employees (including those working remotely)
• Coordinating with other departments to make sure all aspects of the office (including virtual offices) are running smoothly
• Other general admin tasks include receiving, sorting, and distributing mail.
• Informing management of any important correspondence related to the company.
• HR Events: Assist in organising the HR events, ordering food and booking entertainment

Management of Inventory, Laptop & other equipment

• Ensuring that all office equipment is working properly and that supplies and local inventory list are always stocked and up to date
• Informing our HR Administrators if new equipment (Laptops, Screen, Mouse) needs to be replaced or bought.
• For Broken equipment: Assess the problem with the employee > Check how old the equipment is > Send it in for repair – if covered by insurance >Recycle the equipment (if without insurance and high costs for repair).
• Updating our assets list when a laptop is assigned to the new joiners, and when an employee leaves the company.
• Formatting the laptop after an employee leaves the company.

Onboarding & Offboarding

• Ensure in advance that we have a spare working laptop to give to the new joiner.
• Welcome new hires: Organise the new hire desk with a welcome kit, welcome note and laptop ready to be used > Greet new hires at the reception > Spend 30 minutes offering coffee, introducing the team members, and familiarising them with the office etiquettes.
• Assist with the HR Onboarding: If autonomous – onboard the new hires
• Assist on first log-in on Gmail, Slack, Confluence, Xero & 1password.
• Snacks: Assist in ordering and regulating the snacks

What you will bring:

• 0-2 years of HR experience. Fresh grads/ part time students are welcome!
• You are hungry, eager to learn, and coachable

Benefits:

• Competitive compensation package

• Company Equity

• Gym & Wellness Reimbursement

• Generous Vacation Policy

• Duvet Day – Perfect for those cold winter days, when you don’t want to escape the warmth of your bed!

• Mental Health Day – You deserve a day off! A chance to recharge and enjoy ‘Me Time’.

• Flexible working approach

• Professional Development

• Unlimited Coffee, Drinks & Healthy Snacks

• Office PlayStation Games.

• As we expand, the potential to work in one of our international offices.

• Annual Summit in Hong Kong for you to collaborate with the team

You will have the opportunity to work with a global team, filled with smart, ambitious and like minded colleagues. We have built an inclusive culture which supports and enables you to grow. Come and join the Easyship team!