Duquette & Company Hiring for Administrative Assistant (for Interior Designer) Full Time

Responsibilities

• Frontline representative of the company – engage with clients, answer phones, greet visitors
• Schedule meetings with clients and vendors
• Meet with lead designer on project details, enter initial information into Airtable
• Create quotes in QuickBooks for clients. Collaborate with Project Manager to initiate product orders
• Schedule deliveries from receivers/storage to installation sites
• Meet deliveries at client homes
• Coordinate upholstery, wallpaper, and window treatment work rooms; schedule labor; monitor project status
• Assist 3rd party service providers with marketing and advertising projects
• Keep design room arranged and organized
• Order product samples from vendors and coordinate returns
• Upkeep design library – make sure all catalogs and pricing are current
• Maintain digital library of portfolio photography
• Maintain product inventories; periodic reselling of items through online marketplaces
• Assist with client installations and photo shoots

Qualifications

• Self-motivated, detail-oriented, and organized
• Excellent communication with clients and external stakeholders in a timely, professional, and genuine manner via phone, email and in person
• Finesse and professionalism in dealing with discerning clients is essential
• Working independently in our office in downtown Kennebunk, ME, as well as working closely with lead designer in a collaborative, problem-solving capacity
• Capable of coordinating multiple projects simultaneously while meeting deadlines and juggling priorities; as well as handling changes and delays with grace and looking towards solutions
• Enjoys detail-oriented organization, ensuring consistency in systems/workflow, and looking for ways to improve efficiency
• Interested in rapidly learning about new products, techniques and technologies and implementing them in our work.
• Capable of independently anticipating needs/next steps and “managing up”
• Familiarity with QuickBooks, Airtable, Gmail, and Microsoft Office – including the ability and interest to quickly learn, adopt, and utilize new software programs and tools
• Interested in the Interior Design industry

Benefits

• Market-competitive salary based on experience
• Comprehensive employee benefits package, including paid time off (PTO) and 401K

About Duquette and Company

Since 1993, Duquette and Company has been one of New England’s premiere full-service design firms, also serving clients from Florida to California, as well as the UK. Sarah Duquette, our principal designer, is known for her innate sense of color and love of textiles. She artfully creates interiors that are customized to her clients’ discerning tastes and lifestyles. Sarah’s work has been featured in many interior design books and magazines.

Job Type: 30 hours/week, 9am-3pm M-F

Pay: $20.00 – $24.00 per hour

To Apply:

Head to https://duquetteandcompany.com/careers to apply. Email cover letter and resume to with Subject Line: Admin Assistant – Your Name

Job Type: Part-time

Pay: $20.00 – $24.00 per hour

Benefits:

• 401(k)
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Kennebunk, ME 04043: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location