Digital Health Division, NLHS is Looking For Administrative Assistant I at St. John’s, NL Full Time

Competition Number: 2023 AAI 073 (please quote in application)

Location: St. John’s, NL

Salary Scale: CG-26 ($43,789.20 – $48,466.60)

Closing Date: September 15, 2023

About Us

As part of the Newfoundland and Labrador Health Services, the Digital Health division provides services to health professionals, the public, researchers, and health system decision makers. The Digital Health portfolio provides IT Services, Data and Information Services, Provincial Clinical Systems, Privacy and Health Information Services and Informatics. We support healthcare within Newfoundland and Labrador, including patients and communities through the delivery of digital health services applied in the healthcare system to provide quality care.

About the Role

We are currently looking for a permanent full time Administrative Assistant I to join our team. This position provides primary reception desk coverage while supporting the day-to-day administrative activities for the Digital Health Division and will be responsible for, but not limited to, the following:

Greet incoming guests and ensure they are signed in

Answer and record the main telephone line’s phone message and directing calls to appropriate staff members

Send and receive courier packages, open and distribute mail, process outgoing mail and manage the postage meter

Maintain the reception area in an orderly and professional manner

Manage inventory for photocopiers, supplies and copier maintenance

Coordinating day-to-day activities including email and routing of requests

Scheduling and coordinating meetings and taking meeting minutes

Preparing and distributes agenda and related session materials in preparation for meetings and workshops

Respond to inquiries from program area stakeholders

Typing, editing, and distributing documents using MS Office tools

Coordinating and processing travel requests and claims

Preparing Purchase Requests and gathering quotes from vendors

About You

Your Education and Experience include:
Diploma/Degree in Office or Business Administration or a related field

Minimum of five (5) years experience in the provision of administrative services

You have the following skills and abilities:
Superior communication (written and verbal) and interpersonal skills

Self-motivated and possess excellent time management and organizational skills

Ability to develop and maintain effective working relationships

Ability to work independently as well as part of a team

Strong analytical and problem solving skills

Ability to balance multiple tasks

Strong understanding of privacy, confidentiality, and access concerns

Ability to deal with sensitive information using excellent judgement, diplomacy and discretion

Proficient in Microsoft Suite of programs

It would be considered an asset if you have the following:
Knowledge of the provincial health care environment

Demonstrated equivalencies may be considered.

Other Information

We can offer you a respectful and engaging workplace that provides:

Meaningful work

Medical and dental benefits

A defined benefit pension plan

Flexible work arrangements

Work-life balance

A generous paid leave program (six weeks)

An active social club

An employee and family assistance program

An innovative, energetic, and forward-thinking workplace culture

If you are interested in this challenging and rewarding career opportunity, please apply through https://www.nlchi.nl.ca/index.php/careers.

Please note: We frequently post or see our job ads on job aggregators, which are essentially search engines for job postings. In most circumstances these aggregator sites ask you to apply for the posted job directly on their platform and we will not directly receive your application. To ensure your application is received and reviewed, we kindly ask that if you have an interest in applying with the Newfoundland and Labrador Health Services that you do so by visiting https://www.nlchi.nl.ca/index.php/careers.

We thank all candidates for their interest; however only those selected for further consideration will be contacted.

Any offer of employment will be conditional upon completion of required background checks including acceptable professional reference checks, provision of a satisfactory certificate of conduct, confirmation of educational credentials, and validation of legal entitlement to work in Canada, if applicable.

For more information, please visit www.nlhealthservices.com or www.nlchi.nl.ca.

Applicants agree that by providing personal information in response to this ad, they consent to the collection, use and disclosure of personal information required for the purposes of recruitment. Personal information will be used solely for the purpose of recruitment considerations for a period of one year following closing date of this competition, unless otherwise noted by the applicant.