Deakin University Hiring for Finance Services Officer Job at Australia Full Time

• Based at our Geelong Waterfront Campus (Burwood considered)
• Full-time (36.75 hours per week), Fixed term to March 2023
• HEW 5 ($71,467 – $80,157) + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Cloud Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

Located in the Financial Services and Support team of our Customer Experience Service Hub, this role provides a professional and efficient level of service to process the purchasing requests across the university. The position is currently based at our Geelong Waterfront location however Burwood would be considered if necessary for the successful candidate.

The position entails assisting with customer focussed support to both internal and external customers, creation and maintenance of supplier master data and other finance administration activities. Using your organisational strengths to triage workflow so that service standards are maintained, you will be attentive to detail and have capability in analysis and reporting to reconcile data. Ideally your Excel skillset will include ability with formulae, functions and pivot tables. Experience with Workday and Service Now is keenly sought and familiarity with Archibus and TRACIE is desirable.

Your key responsibilities will include:

• Day to day purchasing for all faculties and portfolios, including triage of workflow, raising purchase orders, supplier invoice requests, and ad hoc payments, to ensure achievement of operational objectives
• Building an understanding of finance processes across a wide range of functional areas, purchasing practice and multiple systems
• Providing high-level customer focussed support, advice and assistance to users of Finance services through a range of channels (phone, email, digital), ensuring enquiries are addressed promptly and accurately within agreed standards and timelines.
• Consulting with available sources, gathering relevant information and seeking the expertise and advice of other people as appropriate
• Understanding local processes, preparing standard documents, managing records, regularly tracking progress of work tasks and identifying key issues
• Delivering effective and efficient outcomes and outputs
• Building productive relationships with a diverse range of existing stakeholders
• Presenting information in a clear, structured, concise and tailored way by focusing on key messages that meet audience needs

To be successful, you’ll have:

• A Certificate III in Business or similar and / or an equivalent combination of relevant skills, relevant work experience and/or education/training
• Knowledge of a finance service area e.g. Accounts payable, accounts receivable, debt collection, purchasing
• Demonstrated experience in working effectively as a member of a team and in working independently, applying judgement and initiative in an accounting or financial environment.

Please submit your updated resume and a short cover letter outlining your skills and experience for this role by Sunday 8 May 2022.

For a confidential discussion regarding this position, please contact Deb Finn, Senior Coordinator, Finance Services via [email protected]

Offers of employment from Deakin University are conditional upon the applicant being fully vaccinated against COVID-19 or medically exempt and providing satisfactory evidence of the same. You can view a copy of the University’s COVID-19 Vaccination Procedure.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

Our reputation has been built on the dedication and expertise of our staff. We offer a dynamic, diverse and inclusive working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure people choose to come, and stay, at Deakin and contribute to our ongoing success.

At Deakin we value diversity, embrace difference and nurture an inclusive, safe and respectful community. Deakin is an Employer of Choice for Gender Equality, a SAGE Athena SWAN Bronze Award holder, seeking gender equity for Women in STEMM, and a Silver Award holder in the Australian Workplace Equality Index for LGBTQ inclusion. We strongly encourage applications from Aboriginal and Torres Strait Islander people and people of all cultures, abilities, sexualities and genders.