CrossReach Hiring for HR Administrator – Part Time at Edinburgh Full Time

Information

At CrossReach we are proud to deliver social care to a huge range of people right across Scotland and it is our people that mean that we can do it with compassionate, empathy and the highest level of care. We now have an opportunity for a part time HR Administrator to join our HR Operations team to support this fantastic and dedicated workforce.

This is an exciting time for HR Operations at CrossReach, with new investments in our system and processes, you will be joining at the perfect time to help us create new ways of working to improve the experience for all our people.

As part of this busy team, you will be responsible for ensuring that we deliver an efficient and responsive operational HR service to the organisation. You will support the full employee life cycle, from updating and maintaining our HR records to supporting managers and responding to enquiries from staff.

This role offers a great opportunity to take on a HR role in a supportive environment, working closely with colleagues and managers to deliver an efficient and effective service to our people.

You will ideally have some administration experience, but being organised, flexible, customer focused and methodical are just as important. We are currently operating a hybrid working arrangement with staff working between home and the office.

At CrossReach, being accepting, respectful and compassionate to both our customers and our employees is one of our key attributes So, join us and you’ll be part of a professional environment that will enhance your life and the lives of vulnerable people across Scotland.

Salary is pro rata of 38.5 hours per week.

If you would like to arrange an informal discussion about the role or have any questions, please contact Angelo Deponio on [email protected].

Main Function

To provide full clerical and typing support to the HROD team.

Main Duties

To be responsible for the typing of employment contracts and changes as required from information provided by the HR Officer.

To maintain filing systems, as required, and be responsible for the filing of all correspondence etc.

To undertake routine correspondence, as required.

To be involved in updating and inputting the information held on the CHRIS system ensuring all processes are followed.

To handle incoming calls and either deal with enquiries, transfer calls or ensure that messages are left for appropriate staff.

To provide clerical support to the HROD team.

To ensure mail is opened, stamped and distributed.

To enter sickness onto the CHRIS system when required and chase missing documentation with direction from a HR Officer.

To produce and send out the statically information in line with the agreed process and timetable.

Photocopying/scanning documents as requested.

To ensure that all information is entered on Chris system of SSSC registration accurately.

To ensure the correct administration of PVG and Disclosures for specific areas.

To administer the OH inbox and correctly file away the OH reports.

To produce the Vacancy Bulletin to be checked by the HR Officer.

Adding new starts onto CHRIS system including Learn Pro.

Informing SSSC and Disclosure Scotland of any leavers.

To enter timeously and accurately invoices onto the Kontrolla system for payment.

Administration of the Flexi clock.

To undertake any other duties which may reasonable fall within the parameters of the post.

Personal

You must be respectful of our Christian faith and be able to work within it.

A Basic Disclosure check will be required

Skills and Abilities

Extensive Knowledge of all Social Media Channels

Previous experience in working in a HR Office is desirable.

A sound knowledge and experience of Microsoft software packages, word processing, spreadsheets and databases is essential.

A knowledge of Publisher software would be desirable.

Must be able to work on your own initiative and to participate as part of the HR and Organisational Development team.