Coy & Company, Inc Hiring for Purchaser & Administrative Assistant Full Time

Purchaser & Administrative Assistant

Coy & Company, Inc. provides Interior Design & Luxury Home Staging services to clients throughout the Bay Area. With over 25 years of experience and a wealth of knowledge, our team builds custom classic interiors for the modern home buyer or dweller. With a sensible approach to design, we create beautiful spaces for our clients to live, rent and sell.

Our Purchaser works closely with the management team at our home decor & furniture warehouse where they are responsible for purchasing for both our Interior Design and Home Staging Departments. In addition to purchasing and tracking items to ensure timely delivery, you will be responsible for assisting the accounting process by recording purchases in QuickBooks, reconciling purchases against credit card statements, and accurately filing the records of all purchases.

RESPONSIBILITIES

• Place and track orders as directed – verifying specifications, quantities, dimensions and timely delivery
• Record purchases in corresponding department software – QuickBooks and Google Sheets, Studio Designer or Stageforce
• Communicate and coordinate incoming shipments with the Warehouse Team
• Answer any questions the Staging or Design team has as they relate to items on order or received at the warehouse – communicating delays and missing/damaged items
• Coordinate returns for incorrect and damaged items
• Maintain our company’s web-based inventory system – creating item records with accurate descriptions, dimensions, pricing, and images
• Assist the management team as directed

SKILLS AND EXPERIENCE

• Proven work experience as a Purchasing Coordinator, Purchasing Agent or similar Purchaser or Accounting role
• Experienced using all Google Workspace applications and Asana
• Intermediate Microsoft Excel skills
• Experienced in the Account Payable functions of QuickBooks
• Knowledge of accounting procedures
• Highly computer literate & able to learn new programs quickly – experience using Studio Designer or Stageforce, a plus
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
• Excellent communication and interpersonal skills
• Must be authorized to work in the U.S.
• Must have a valid California driver’s license with insurance
• College degree preferred

ATTRIBUTES
~You respect others time and work to always complete tasks in the required timelines.
~You are naturally organized and pay a high attention to detail without any third-party direction.
~You like being the person supporting the leaders of the brand.
~You thrive in fast-paced environments and are ready for significant workload changes at moments’ notice.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the crucial functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, and use hands to finger, handle, feel, reach with hands and arms, stoop, kneel or crouch. The employee may need to lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision. The noise level in the work environment is usually moderate. The temperature will vary from hot to cold depending on the weather.

Job Type: Full-time

Pay: $21.00 – $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Burlingame, CA 94010: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Please write a few sentences telling us why you think you would be the best match for our job opening.

Education:

• Associate (Required)

Experience:

• Purchasing: 1 year (Required)
• QuickBooks: 1 year (Required)

Work Location: One location