Costain Hiring for HR Administrator at Maidenhead Full Time

Job Description

Project Summary

The job holder will be required to provide a professional and efficient HR administration service and to provide a quality and consistent telephone and email advice service, together with transactional support service, ensuring consistency of practice and compliance with corporate people, management policies processes and standards.

Key Tasks & Responsibilities

Working within a team of seven HR Service Team members the role includes but is not limited to

• Provide first line support to people managers and employees on a variety of queries and a range of Employee Relations issues both over the phone, and email, escalating to HR Advisor Tier 2 when necessary
• Maintain all standard employment correspondence in line with best practice and UK legislation changes, including GDPR.
• Record and maintain accurate information on MyHR the company’s HR system
• Production of meaningful management information.
• Provide effective and efficient HR administration to ensure appropriate approval processes have been followed and both HR and payroll implications are fully considered, including (but not limited to)
• Collating all documentation in respect of new starters, (proof of entitlement to work in UK, ensuring the completion of the mandatory pre-placement screening etc) and advising the appropriate person of any potential problems.
• Issuing all documentation in respect of a new starter, i.e. offer letters, contracts, benefits information etc.
• Managing the leavers ‘off-boarding’ process, ensuring all documentation has been sent to Line Manager and Employee. Making sure the Leaver details are input correctly on MyHR and payroll information is up to date.
• Providing employee references
• Issuing contractual changes documentation (salary, hours, promotions, etc) and ensuring MyHR is updated
• Inputting payroll data into MyHR, checking the payslips during ‘Trial period’ and reporting any discrepancies back to our payroll provider within the deadline.
• Ensuring processes remain lean, and updating forms, policies, and the HR Portal on CosTeam to reflect any changes made to polices.
• Ensuring that the annual pay review and bonus schemes are communicated and implemented accurately and on time and letters are sent.
• Responsible for the maintenance and efficiency of HR electronic filing systems, including archiving.
• Administer Employee Benefits to ensure that all employees are included in relevant schemes (e.g. Bupa, Pension etc) and details are recorded in HR Evolution.
• Liaise with SD Worx to resolve any payroll queries i.e. Tax, National Insurance, Pension and other Company Benefits.
• Ensuring compliance and governance in line with company policy and applicable legislation.

Person Specification

Essential (minimum required)

• Appropriate administration experience within an HR / payroll function would be helpful but not essential.
• Proactive with a desire to learn
• Ability to prioritise and escalate where necessary
• Strong customer focus
• Proficient in relevant Microsoft Office Suite applications
• Strong written and verbal communication skills
• A positive team orientated outlook
• Good data entry/keyboard skills with an eye for detail
• Experience of working with an outsourced payroll provider.

Desirable (the ideal)

• CPP or CIPD an advantage
• Knowledge of HR Systems

About You

• Visitors Card -Yellow
• Driving Licence

Key Competencies

• Sets and achieves high standards for themselves and for others, takes personal accountability for results, and monitors performance against preset objectives and performance standards
• Challenges themselves and others to find new approaches to business issues, generates new ideas for improving performance and takes the business to new levels of performance and success
• Appreciates the impact of their decisions have on the commercial success of the business, and uses all their skills & influence to make Costain best in class in the market place
• Responds professionally and creatively to satisfy the needs of customers to the mutual benefit of both businesses. Strives to exceed their expectations and promote Costain as a deliverer of the best customer service within the Industry
• Identifies, anticipates and navigates problems and obstacles to performance in an orderly and calm manner. Responds creatively to personal and team problems
• Communicates openly and honestly with others, listens to differing views and seeks to create a common understanding and agreement to proposed actions
• Collaborates successfully with others in pursuit of business goals, adapting quickly to different styles and roles, and encouraging others to contribute to their full potential
• Leads by example – using personal enthusiasm and drive to create a dynamic environment in which individuals and groups are motivated to contribute to the success of the business
• Sees the development of people as key to business success and ensures it is a key focus of management activity
• Takes personal responsibility for ensuring that Costain is best in class in providing a safe, healthy and environmentally responsible workplace

Successful Candidate must a meet the following Key Competencies in addition to those above.

• Integrity and trust
• Attention to detail
• Initiative
• Adaptability
• Judgment
• Tenacious and resilient
• Work under pressure

About Costain

Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

Your application

Should you require any adjustments to support you in your application, please do not hesitate to contact us: [email protected]

We welcome all applicants regardless of age, race, faith, sexual orientation, gender identity, gender expression, socioeconomic background and physical or neurological disabilities.

We welcome you to ask about the flexibility you need for dynamic working. Such as, working part-time, remote working, or compressed hours. In return, we will explore what is possible.

To find out more about our Inclusion strategy, please visit our ED&I page:

https://www.costain.com/our-culture/equality-diversity-and-inclusion/

Right to Work & Security Checks

Understandably given the nature of our business, everyone who is employed at Costain must undergo thorough referencing checks. We will need different information depending on the job we have offered you. For all roles, we’ll carry out a criminal record check and we’ll ask to see evidence that you have the legal right to work in the UK.

For some of our roles, you may be required to obtain and maintain security clearance of at least Security Check level (or SC clearance). To satisfy the requirements, you will need to have been a legal UK resident for a minimum of 5 years and have successfully complete all stages of the vetting process.

Closing date

Please note that Costain reserves the right to bring forward the closing date of any of its job vacancies if we receive a suitable number of quality applications from which to make a shortlist. Therefore, we recommend at you apply as soon as possible rather than wait until the published closing date.

A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

For more details please go to the Disability Confident website:

https://www.gov.uk/government/collections/disability-confident-campaign