Corporate Subscriptions Services LLC Hiring for Office Assistant at Montvale, NJ, US Full Time

Now Hiring! Office Assistant!

Location : Montvale, NJ

Schedule : Monday-Friday 8 : 30am-5 : 00pm EST

Job Summary :

The Office Assistant will support the staff’s day to day operations by performing a set of clerical tasks that will have impact on the client relations and the internal bookkeeping activities.

Duties & Responsibilities :

• Check-in magazine / journal / newspaper issues received into our system.
• Collect newspapers from the front of the building daily.
• Pack checked-in issues for storage.
• Sort mail, scan and save to Share Drive for appropriate Account Manager
• Package and prepare boxes for shipment.
• Process delivery of magazines in the computer delivery system and / or appropriate vendors
• Prepare shipments Create delivery Manifest and Details
• Schedule FedEx shipment done from FedEx portal.
• Fill out a form which includes the number of boxes, quantity, weight, and dimension on each box.
• Process automatic claims for missed issues after a shipment.
• Process single and bulk book orders in our system with appropriate vendors
• Update payment / delivery and fill out forms in our system.
• Keep library inventory updated; review annually and discard outdated materials.
• Reconcile credit card statements for books and single copy orders.
• Process returned checks and update database.
• Void checks when needed.

Required Skills & Abilities :

• Moderate computer literacy to support tasks that need to be completed in our system.
• Physical ability to lift 20-40 pounds.
• Excellent communication skills

Education & Experience :

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• At least two years of related experience required.

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 – 40 pounds at times.

Couranto participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security.

For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work.

E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on ‘E-Verify’ located near the bottom of the page.