Conway Scanlan & Associates is Looking For Administrative Assistant at Calgary, AB Full Time

DUTIES AND RESPONSIBILITIES:

We are looking for a good team player – someone with a positive attitude who is compassionate and friendly. There are 2 main components to this position:

1. Office and Administration Duties

• Assist with general office duties, including answering the phone, general reception and processing email/mail correspondence,
• Ordering test materials as well as general office supplies,
• Oversee the office to ensure the office is in “good repair” and functioning well.
• Update the web site as required,
• Accept referrals, set up client files and review the client documentation as provided by the referral source, follow-up as required,
• Maintain client and general office files, records and manuals,
• Update and maintain the Psychologists’ writing schedules,
• Schedule client appointments,
• Proofread s for grammar, spelling, and punctuation errors
• Organize Company events such as birthday lunches, staff christmas lunch etc

2. Client Assessment Support–Under the supervision of a staff Psychologist

We recognize that the following tasks are ones that are likely new to you, as such extensive on-the-job traing will be provided. Don’t worry!

• Administer and score self- vocational assessment inventories and vocational tests by using standardized administration procedures and objective scoring procedures,
• Provide the Psychologist with verbal and/or written descriptions of the client’s behaviour during testing,
• Participate in research activities as requested by methods such as conducting literature reviews,
• Assist in preparation.

Skills and Abilities

• Able to communicate effectively both verbally and in writing,
• Able to multi-task and prioritize,
• Flexible and capable of working efficiently,
• Enjoy working independently as well as in collaboration with others,
• Capable of proactively anticipating Company needs or issues and reacting by developing a well thought out approach or solution
• Good computer skills are essential.

Education and Experience

• Two years of related post-secondary training (e.g. Office Administration) is required.
• Minimum two year of related experience is required.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with medical terminology is a plus.

Remuneration:

• Salary is competitive and commensurate with education/experience.
• Flexible health spending account included.
• Professional development opportunities

Job Types: Full-time, Permanent

Salary: $25.00-$28.00 per hour

Benefits:

• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Application question(s):

• Please write 2 paragraphs about why you think you would be good at this job.

Experience:

• administrative: 2 years (preferred)

Work Location: In person

Expected start date: 2023-10-02