Contour Spa Howard Hiring for Executive Assistant at Remote Full Time

Executive Assistant at Contour Spa & Wellness

Position Overview: Contour Spa & Wellness, a rapidly growing and innovative company in the wellness industry, is seeking a proactive and detail-oriented Executive Assistant to support the company’s executive team. The successful candidate will play a pivotal role in accelerating the company’s growth by efficiently driving strategic initiatives, managing administrative tasks, financial activities, and operational processes.

Responsibilities: The Executive Assistant will be responsible for a diverse range of tasks, working closely with the executive team to ensure smooth operations and efficient growth. Key responsibilities include:

Calendar and Email Management: Coordinate and manage appointments, meetings, and events on behalf of the management team. Monitor and prioritize incoming emails, respond as necessary, and ensure timely follow-up.

Financial & Payroll Reconciliation: Assist in reconciling financial transactions and payroll activities. Collaborate with the finance team to ensure accurate and up-to-date financial records.

Expense Tracking & s: Monitor and record expenses, prepare expense s, and contribute to the creation of financial s for management review.

New Location Support: Aid in the setup of new spa and wellness locations, including changes to websites, system setup, and coordination of equipment and supplies.

Inventory Management: Oversee inventory orders, maintain records of inventory levels, and track the status of orders to ensure timely replenishment.

Process Documentation: Create and maintain checklists, manuals, and process documentation to ensure consistent and efficient operations across all locations.

Document Review and Editing: Review and edit documents, emails, presentations, and other written materials for accuracy, clarity, and professionalism.

Equipment and Supplies Ordering: Manage the procurement of equipment, supplies, and devices needed for spa and wellness centers.

Travel Arrangements: Arrange travel logistics, including booking flights, accommodations, transportation, and itineraries.

Lease Drafting and Docusign: Assist in drafting leases and other legal documents, and facilitate the execution of contracts using Docusign or similar platforms.

Monthly Bookkeeping: Collaborate with the finance team to support monthly bookkeeping activities and ensure accurate financial records.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Familiarity with financial processes, payroll, and expense tracking.
• Detail-oriented and proactive approach to problem-solving.
• Ability to maintain confidentiality and exercise discretion.
• Knowledge of document editing and formatting.
• Legal knowledge or experience in drafting documents is a plus.
• Prior experience in a rapidly growing company or the wellness industry is advantageous.

If you’re an enthusiastic and dedicated professional seeking to contribute to the growth of a dynamic company, we encourage you to apply by submitting your resume and a cover letter outlining your relevant experience and qualifications. Contour Spa & Wellness is committed to creating a diverse and inclusive workplace. We welcome applicants of all backgrounds to apply.

Note: This job description is a general outline and responsibilities may evolve based on the company’s needs.

Job Types: Full-time, Part-time

Pay: $22.00 – $25.00 per hour

Work Location: Remote