Confidential Hiring for Scheduling Coordinator at New York City Metropolitan Area Full Time

ACCOUNTING FIRM SCHEDULING COORDINATOR

ing to the Director of Administration, in this position you will possess a professional and positive attitude, as well as strong communication skills to effectively interact with all levels of employees. You must be a highly organized, detail-oriented individual with the ability to multitask and prioritize responsibilities in a fast-paced environment. You will also be expected to handle highly confidential information and work under hard deadlines at times.

Key Responsibilities:

Your work will include, but not be limited to:

• Provide assistance to the Director of Administration on various ad-hoc tasks
• Collaborate closely with managers, partners, and staff to comprehensively plan and monitor work, taking into account upcoming assignments, ongoing engagements, and internal initiatives/training
• Take full ownership of the scheduling process, overseeing it from beginning to end
• Initiate and facilitate regular assessments with managers to discuss upcoming assignments, scheduling needs, capacity considerations, and budget evaluations compared to historical data
• Effectively manage the schedules of professional staff, maintaining continuous follow-up on their assignments and workload
• Ensure the scheduling system is up to date and aligns with assignments communicated by managers
• Proactively address potential staffing issues and provide information to allow for the effective deployment of resources
• Assign staff to engagements to ensure that resource deployment is optimal and staff workloads are well- balanced

We’re looking for someone who has:

Project management skills necessary to:

• Make decisions when required
• Monitor databases
• Communicate clear objectives
• Maintain and develop relationships with staff, Managers, and Partners
• Perform against tight deadlines
• Must be detail oriented and able to multitask effectively
• Strong self-motivation balanced with a desire to achieve team goals
• Strong technical aptitude with a desire to understand system infrastructure, challenge and streamline existing processes, and create new processes
• Strong organizational skills
• Strong interpersonal and communication skills required to:
• Promote positive working relationships with diverse personalities/roles at all levels in the firm
• Contribute to a positive team attitude
• Creative outlook and ideas on improving processes
• Positive attitude and willing to go above and beyond
• Exercises sound judgement, knowing how to operate independently and escalate matters as appropriate

Qualifications:

• Minimum 3 years of experience in scheduling. Previous scheduling experience within a CPA is highly preferred
• Associate’s Degree or higher is preferred in a related field
• Ability to gain knowledge of the internal and external business environment quickly and effectively. Understanding the business, is essential to be successful in this role
• Strong leadership ability, coupled with excellent verbal and written communication skills, and analytical skills to identify business trends and drive initiatives