Confidential Hiring for Office Assistant at New York County, NY, United States Full Time

Who You Are : :

We are looking for a highly organized and proactive Office Assistant to provide essential support to our organization, including the Management Team and Partners.

This role demands a detail-oriented individual adept at clerical tasks, office coordination, and project-based support. As the primary point of contact for clients and vendors, you will significantly influence our organization’s professional image, requiring excellent communication skills and a consistently positive demeanor.

You will serve as a key support person for the Operations Manager, with ongoing training to adapt to the dynamic nature of the role.

Over time, you will gain the knowledge needed to address questions and manage tasks effectively. We seek someone who is fully engaged, enthusiastic, and genuinely dedicated to supporting our office operations.

What You’ll Do : : Clerical Tasks :

Clerical Tasks :

Perform routine office duties including filing, data entry, and document preparation.

Manage and maintain office supplies and inventory.

Prepare and edit correspondence, s, and presentations.

Reception Duties :

Greet and assist visitors and clients in a professional and courteous manner.

Handle incoming phone calls and emails, directing them to the appropriate staff members.

Manage appointment scheduling and meeting coordination for the Management Team and Partners.

Office Coordination :

Ensure smooth daily operations of the office, including coordinating with maintenance and IT support.

Organize and schedule internal and external meetings, including logistics and materials.

Assist with the onboarding of new employees and coordinate office events and activities.

Project-Based Support :

Provide administrative support for various projects, including tracking project milestones and deadlines.

Assist in the preparation and organization of project-related documents and s.

Collaborate with team members to ensure project tasks are completed efficiently and effectively.

Client and Vendor Relations :

Serve as the primary point of contact for clients and vendors, ensuring prompt and professional communication.

Address client and vendor inquiries and resolve issues in a timely manner.

Maintain and update contact information and manage relationships to foster positive interactions.

What You Bring : : Education :

Education :

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.

Experience :

Minimum of 2 years of administrative experience, preferably in a similar role.

Skills :

Exceptional organizational and multitasking abilities.

Strong verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

Ability to maintain confidentiality and handle sensitive information.

Positive attitude and professional demeanor with the ability to interact effectively with all levels of staff and external stakeholders.

Schedule :

Full-time, Monday through Friday, On-site

What We Offer : :

Salary up to $45k depending on experience.

Welcoming Environment : We have a friendly and diverse team in spacious, modern offices located in a safe, pleasant area.

Generous Benefits : Enjoy 15 days of PTO, 12 paid holidays, and seasonal events that foster team bonding.

Growth & Learning : We encourage continuous learning and provide opportunities for professional development.