Concordia University is Looking For Assistant, Admissions at Montréal, QC Full Time

Salary: $30.84 – $36.70 per hour

Union/Association/HR Policy: CUSSU

Posting deadline: October 16, 2023

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

SCOPE

ing to the Manager, Application and Documentation Processing, the incumbent acts as a resource person for matters relating to the admissions application process. They perform an assessment of application files to determine the level of completeness and takes appropriate action. The incumbent serves as a liaison to academic departments and potential students during the application process.

PRIMARY RESPONSIBILITIES

• Assess admission applications to determine which documents are required (including English Language Proficiency). Update the admission decision after the application has been analyzed and cancel files when appropriate.
• Notify applicants in writing when files are incomplete, and what additional documents are required. Notify applicants in writing when files are cancelled.
• Authenticate official documents for North American and International applicants according to established procedures.
• Respond to requests from students, faculty and staff. Provide information and explanations with regard to the admission process. Refer students to appropriate source as required.
• Liaise with academic departments with regards to specific admissions related matters.
• Perform post-admission transcript/record clean up as per established procedures. Concordia student record maintenance for duplicate I.D. numbers, deferred files and post-admission proofreading.
• Perform other duties in support of the operation of the unit.

QUALIFICATIONS

• Diploma of Collegial Studies (2 year pre-university DEC) and two to four years of related work experience.
• Knowledge of Concordia University academic rules and regulations desirable.
• Good knowledge (Level 4) of spoken and written English in order to communicate effectively with students, staff and faculty and basic knowledge (Level 3) of spoken and written French to respond to general inquiries. Knowledge of additional languages, asset.
• Basic knowledge of Word and Excel (to create and format documents and spreadsheets).
• Knowledge of the Student Information System (SIS) desirable.
• Excellent interpersonal and communication skills with the ability to deal firmly but politely with students and other concerned parties.
• Ability to multitask and work under pressure with frequent interruptions.
• Keen attention to details.
• Sensitivity to applicants’ concerns.
• Aptitude to work in a service-oriented environment as both a member of a team and independently.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement

Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity

Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]

Immigration Status

All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s ing requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.