Community Futures North Cariboo is Looking for Administrative Assistant Full Time

Administrative Assistant – Job Profile

General

Community Futures Administrative Assistant is a key member of Community Futures client service team. The position offers a variety of duties supporting Community Futures’ Staff and Clients.

Hours of work: 35 hours per week Monday to Friday

Salary range: $36,400 to $45,500 per annum

Benefits: This position is eligible for full benefits including medical, dental, vision, extended health, life, and disability insurance.

Skills and Experience

Our primary evaluation will be based on demonstrated attitude and aptitude.

At a minimum, applicants will be required to demonstrate strength in:

· Customer relations and communications.

· Computers, particularly Microsoft Office, Word and Excel.

· Numeracy and written communications.

· Reading comprehension.

· Organizing and multi-tasking on a variety of duties.

Related experience and/or post-secondary training in business / administration is an asset.

Duties

RECEPTION

The Administrative Assistant acts as the first point-of-contact for walk-in, telephone, and email enquiries. Duties include:

Client reception:

· Meet & greet clients and give out appropriate info packages.

· Answering telephone/emails, taking messages, referring calls, booking appointments.

Information provision:

· Answering general inquiries about CF programs.

· Providing hand-outs and website information to clients.

Phone messaging:

· Manage VOIP phone system.

· Keep all directories current.

MARKETING SUPPORT

The Administrative Assistant supports Community Futures Marketing Manager with a variety of marketing efforts including:

· Design marketing materials to help promote Community Futures programs.

· Post content to social pages.

· Update website with Client promotions and update out-of-date content.

· Create Client Promotions for New Business openings /Anniversary.

· Create imagery for all aspects of Community Futures programs including rack cards, business cards, posters/ flyers, website etc.

· Help organize events to promote Community Futures and its’ programs.

LOANS PROGRAM ADMINISTRATION

The Administrative Assistant supports Community Futures Loans Manager with administrative activities including:

· Entering, updating and maintenance of client and loan data into the client management system.

· Handling, organizing and distribution of loan documents.

· Pulling credit reports and performing inquiries as required.

· Registering, canceling, renewing and amending documents in various databases.

· Monitor and follow-up with loan clients in regard to information required as part of loan security – financials, insurance, etc.

STAFF AND BOARD SUPPORT

The Administrative Assistant provides Community Futures Staff and Board with general support including:

· Receive, date stamp and distribute mail.

· Complete mail-outs as assigned.

· Photocopying

· Maintain current contact information for Board, Staff, Clients.

· Maintain supply of stationery and office supplies in accordance with Purchasing Policy.

· Maintain photocopier, telephone system, etc.

Job Types: Full-time, Permanent

Salary: $20.00-$25.00 per hour

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

COVID-19 considerations:
Sanitation and social-distancing policies in place.

Education:

• Secondary School (preferred)

Language:

• English (required)

Shift availability:

• Day Shift (required)

Work Location: One location