Community College of Philadelphia Hiring for HRIS Assistant II at Pennsylvania, United States Full Time

General Description

Reporting to the Manager of HRIS, the HRIS Assistant II provides
clerical and administrative support for the HRIS function within
the Office of Human Resources. This position is responsible for
maintaining the accuracy of leave time balances for staff and
twelve-month faculty in the Banner HR system, data entry of
spreadsheets used for payroll processing, maintaining updates to
employee records, and generating ad hoc reports. The HRIS Assistant
II provides exceptional customer service in responding to basic
requests and questions related to HRIS systems, while providing
administrative support for HRIS projects, and back-up support for
employment verifications, and scanning and imaging of personnel
files and related documents.

Specific Responsibilities

• Performs routine administrative tasks in support of the HRIS
  (Human Resources Information Systems) team.

• Provide support for payroll processing for all faculty, staff,
  student workers and work-study employees.

• Inputs data into HR systems and reviews output for
  accuracy.

• Generates standard reports for Human Resources or external
  departments.

• Maintenance of various HR Banner forms to ensure accurate and
  timely compliance.

• Generate audit reports in Argos as needed.
• Data entry of time allowances for all new hires under one year
  and PT Classified staff time allotments.

• Input employee information into Banner system, including
  employee and student job assignments and employee changes
  (including change of address, education and degrees, marital
  status, and name changes.)

• Provide data entry of employee and job information into
  HR/Payroll modules.

• Data entry as needed for adjustment of the College’s
  administrative staff and 12-month faculty time off balances.

• Communicate leave balance information to supervisors and
  employees when requested.

• Initiate c-forms for payroll department as required.
• Provide support in responding verbally and in writing to
  internal requests and questions related to verifications of
  employment.

• Provide back-up support to ensure timely delivery of documents
  to payroll.

• Provide back-up support for imaging and indexing of all
  personnel records and files.

• Provide clerical and administrative support for HRIS projects,
  as required.

• Deliver quality customer service to both internal and external
  constituents in a professional, helpful and courteous manner.

• Perform other duties as assigned.

Minimum Qualifications

• High school diploma, or G.E.D. equivalent required.
• Five (5) years of related administrative experience within HR
  or Payroll required.

• Excellent organizational and time management skills
  required.

• Strong attention to detail and accuracy is required.
• Good customer service and communication skills (verbal,
  written, and interpersonal) to communicate effectively with College
  staff and faculty required.

• Ability to use independent judgment within established
  guidelines required.

• Ability to maintain confidentiality of employee records
  required.

• Ability to meet deadlines and perform multiple tasks with
  rapidly changing priorities required.

• Strong organizational skills required.
• Ability to collaborate well with others required.
• Ability to maintain sensitivity, understanding and respect for
  a diverse academic environment inclusive of students, faculty and
  staff of varying social economic, cultural, ideological and ethnic
  backgrounds required.

Preferred Qualifications

• Associate’s or Bachelor’s degree preferred. Any and all degrees
  must be from a recognized institutional accreditor.

• Proficiency with MS Word and Excel required; MS Access
  preferred.

• Prior experience utilizing an HRIS system required; Ellucian
  Banner and UKG preferred.

Work Location
Main Campus

Special Instructions to Applicants

Required testing for this position:

MS Word
MS Excel

THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE
WORK

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Names and contact information of 3 professional references
OPTIONAL

Review of applications will continue until the position is
filled.

Applicants must be legally eligible to work in the U.S. Community
College of Philadelphia is an Affirmative Action, Equal Opportunity
and Equal Access Employer. The College encourages applications from
individuals from traditionally underrepresented groups.

Salary Grade or Rank
7

Salary Range
$19.33 – $23.90

Job Posting Open Date
11/21/2022

Type of Position
Confidential

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).

1. * How did you hear about Community College of Philadelphia?
   • CareerBuilder.com
   • Higheredjobs.com
   • LinkedIn
   • The Chronicle
   • Veterans Job Fair
   • Professional & Technology Diversity Career Fair
   • AL DIA – Diversity Career Fair
   • Community College of Philadelphia Website
   • Indeed.com
   • Other
2. * If your answer to the above question is Other, please note
   the source below. If this question does not apply to you, enter
   N/A.
   (Open Ended Question)
3. * What is the highest level of education you have completed?
   • High School Diploma / GED
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • Doctorate Degree
   • Other
4. * Do you have five (5) years of related administrative
   experience within HR or Payroll?
   • Yes
   • No
5. * Do you have experience utilizing Ellucian Banner and UKG?
   • Yes
   • No
6. * Do you have experience using Microsoft Access?
   • Yes
   • No

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References

PI197581672