Community College of Philadelphia Hiring for Executive Assistant to the Vice President for Academic & Student Success at Pennsylvania, United States Full Time

General Description

Reporting to the Vice President, the Executive Assistant to the VP
for Academic and Student Success oversees various administrative
functions related to the day-to-day operations of the Academic and
Student Success division. This position demonstrates strong
decision-making and judgment in responding to various internal and
external constituents on behalf of the Vice President. The
Executive Assistant manages the Vice President’s calendar to
include coordination and prioritization of internal and external
meetings, travel arrangements, and the creation and dissemination
of meeting materials, agendas and minutes for VP facilitated
meetings; and establishes work procedures and standards to improve
administrative efficiency and effectiveness, while ensuring
compliance with College policies and procedures.

Specific Responsibilities

• Oversee various administrative functions related to the
  day-to-day operations of the Academic and Student Success
  Division.

• Assist the Vice President in responding to matters requiring
  comprehensive knowledge of department policies and
  procedures.

• Establish work procedures and standards to improve
  administrative efficiency and effectiveness, while ensuring
  compliance with College policies and procedures.

• Demonstrate strong decision-making and judgment in responding
  to various internal and external constituents on behalf of the Vice
  President, directing inquiries, or providing the required
  information in an efficient and appropriate manner.

• Respond to various types of inquiries and correspondence;
  initiating, screening and proofreading documents on behalf of the
  Vice President.

• Manage the Vice President’s calendar to include coordination
  and prioritization of internal and external meetings, travel
  arrangements, and the creation and dissemination of meeting
  materials, agendas and minutes for VP facilitated meetings.

• Coordinate correspondence, requests and information related to
  divisional activities.

• Assist in the preparation of agenda materials for board and
  various committee meetings.

• Prepare, process, and/or monitor a variety of forms, records,
  reports and other documents related to the administrative functions
  of the division.

• Monitor expenditures, process budget documents and purchase
  orders; preparing expense reports and invoices for payment.

• Assist the division with special projects and
  department-related activities, as needed.

• Work extended hours, as needed.
• Other duties as assigned.

Minimum Qualifications

• Associate’s degree or equivalent college credits required.

• Five (5) or more years of relevant work experience in a senior
  level administrative assistant role required.

• Excellent organizational skills, including the ability to
  prioritize and multi-task in a fast paced work environment
  required.

• Excellent verbal and written communication skills required,
  including the ability to communicate with tact and diplomacy is
  required.

• Advanced level proficiency in the use of Microsoft Word and
  Outlook required.

• Intermediate level proficiency in the use of Microsoft Excel
  and PowerPoint is required.

• Strong initiative and demonstrated ability to work well
  independently is required.

• Ability to work extended hours, as needed, is required.
• Strong attention to detail and accuracy is required.
• Ability to demonstrate sound judgment and decision-making is
  required.

• Ability to maintain sensitivity, understanding and respect for
  a diverse academic environment, inclusive of students, faculty, and
  staff of varying social, economic, cultural, ideological, and
  ethnic backgrounds required.

Preferred Qualifications

• Bachelor’s degree preferred. Any and all degrees must be from a
  recognized institutional accreditor.

• Previous work experience in a college, academic office is
  preferred.

Work Location
Main Campus

Special Instructions to Applicants

THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE WORK

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Names and contact information of 3 professional references
OPTIONAL

Review of applications will continue until the position is
filled.

Applicants must be legally eligible to work in the U.S. Community
College of Philadelphia is an Affirmative Action, Equal Opportunity
and Equal Access Employer. The College encourages applications from
individuals from traditionally underrepresented groups.

Salary Grade or Rank
8

Salary Range
$20.00 – $33.27

Job Posting Open Date
11/14/2022

Type of Position
Confidential

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).

1. * How did you hear about Community College of Philadelphia?
   • CareerBuilder.com
   • HigherEdJobs.com
   • LinkedIn
   • The Chronicle of Higher Education
   • Indeed.com
   • InsideHigherEd.com
   • Community College of Philadelphia Website
   • HBCU Career Center
   • Higher Education Recruitment Consortium (HERC)
   • Al Dia DIVERSECity Career Fair
   • Neighborhood Job Fair & Resource Village (Temple
     University)
   • Other
2. * If your answer to the above question is Other, please note
   the source below. If this question does not apply to you, enter
   N/A.
   (Open Ended Question)
3. * What is the highest level of education you have completed?
   • No Response
   • High School/GED
   • Associates Degree
   • Bachelor’s Degree
   • Master’s Degree
   • Doctorate
   • Other
4. * Do you have five (5) or more years or relevant work
   experience in a senior level administrative assistant role?
   • Yes
   • No
5. * Do you have previous work experience in a college, academic
   office?
   • Yes
   • No
6. * Do you have the ability to work extended hours, as needed?
   • Yes
   • No

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References

PI197092894