Community College of Philadelphia Hiring for Coordinator, Records Evaluation at Pennsylvania, United States Full Time

General Description

The Coordinator, Records Evaluation provides administrative
supervision of the graduation application process, issues diplomas,
and prepares information including names for commencement. The
Coordinator supervises the work of the graduation evaluators. The
Coordinator also supervises the veteran educational benefits
process and provides backup support to Associate Director, Academic
Records.

Extended hours may be required occasionally including evenings and
Saturdays.

Specific Responsibilities

• Provides oversight of the graduation evaluation and veteran
educational certification processes.

• Cultivates and maintains a working relationship with Transfer
Credit and Evaluation Office staff in order to streamline
synergistic processes.

• Develops processes which improve workplace efficiencies, as well
as data collection/reporting.

• Supervises the daily work of staff, including scheduling work,
setting performance standards, and ensuring adherence to these
standards.

• Responds to Mydegreepathhelp email account.

• Processes course substitution/waivers and update degree
audits.

• Serves on MyDegree Path Support Team.

• Runs Banner Process and upload NSC Degree files.

• Ensures staff respond to NSC Degree Verify.

• Resolves graduation related problems and issues to clear student
records for degree issuance.

• Oversees the printing and mailing of diplomas and certificates,
including replacement or duplicate diplomas.

• Coordinates activities related to commencement including
preparing and distributing commencement packets to graduates.

• Coordinates veteran educational certification process to include
reporting enrollment, graduates, probation, and reconciling student
and school debt with Controller’s Office.

• Oversee Veteran Compliance Audit.

• Update VA Approved degree and certificate programs.

• Ensure VA 85/15 Rule is update and submitted each fall and spring
terms.

• Ensure Veteran Annual Trainings are maintained by School
Certifying Officials (SCO).

• Collaborate with Veteran Resource Center, Controller’s Office,
Veteran Readiness and Employment (VR&E), Bookstore, and other
key internal stakeholders to provide seamless service to
veterans.

• Point of Contact for implementation for Veteran Section
1018.

• Processes excused withdrawal and other assigned administrative
duties.
• Adheres to FERPA regulations as they pertain to maintaining the
security and confidentiality of all student records, as well as
maintain the confidentiality of other documents.

• Performs assigned duties in a manner consistent with the mission,
goals and core values of the College.

• Maintain sensitivity, understanding and respect for a diverse
academic environment, inclusive of students, faculty, and staff of
varying social, economic, cultural, ideological, and ethnic
backgrounds.

• Deliver quality customer services to both internal and external
constituents in a professional, helpful and courteous manner.

• Other duties as assigned.

Minimum Qualifications

• High School diploma/GED required.

• Six (6) years of, progressively responsible experience in
graduation and transfer credit evaluation, or equivalent background
in higher education required.

• Proficiency using MS Word and Excel required.

• Experience with an enterprise-wide information and report-writing
system required.

• Excellent communication skills via all methods (phone, in person,
email, etc.) required.

• Ability to multi-task and to process high volumes of work with
accuracy in a fast-paced environment required.

• Demonstrate ability to use independent judgment in making
administrative/procedural decisions with minimal supervision
required.

• Ability to work extended hours and occasional Saturdays
required.

Preferred Qualifications

• Associates degree preferred. Any and all degrees must be from a
recognized institutional accreditor.

• Supervisory experience preferred.

• Experience with veteran educational benefits preferred.

• Banner and ARGOS report-writing experience preferred.

• Experience in, and appreciation for, a collective bargaining
environment preferred.

Work Location
Main Campus

Special Instructions to Applicants

THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE
WORK

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Names and contact information of 3 professional references
OPTIONAL

Review of applications will continue until the position is
filled.

Applicants must be legally eligible to work in the U.S. Community
College of Philadelphia is an Affirmative Action, Equal Opportunity
and Equal Access Employer. The College encourages applications from
individuals from traditionally underrepresented groups.

Salary Grade or Rank
2

Salary Range
$47,389 – $78,192

Job Posting Open Date
10/06/2022

Type of Position
Administrator

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).

1. * How did you hear about Community College of Philadelphia?
   • CareerBuilder.com
   • HigherEdJobs.com
   • LinkedIn
   • The Chronicle of Higher Education
   • Indeed.com
   • InsideHigherEd.com
   • Community College of Philadelphia Website
   • HBCU Career Center
   • Higher Education Recruitment Consortium (HERC)
   • Al Dia DIVERSECity Career Fair
   • Neighborhood Job Fair & Resource Village (Temple
     University)
   • Other
2. * If your answer to the above question is Other, please note
   the source below. If this question does not apply to you, enter
   N/A.
   (Open Ended Question)
3. * What is the highest level of education you have completed?
   • No Response
   • High School/GED
   • Associates Degree
   • Bachelor’s Degree
   • Master’s Degree
   • Doctorate
   • Other
4. * Do you have six (6) years of progressively responsible
   experience in graduation and transfer credit evaluation, or
   equivalent background in higher education?
   • Yes
   • No
5. * Do you have experience with veteran educational benefits?
   • Yes
   • No
6. * Do you have supervisory experience?
   • Yes
   • No
7. * Do you have experience in, and appreciation for, a collective
   bargaining environment?
   • Yes
   • No
8. * Do you have the ability to work extended hours and an
   occasional Saturday as needed?
   • Yes
   • No

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References

PI193733335