Community College of Philadelphia Hiring for Assistant to the Dean of Liberal Studies at Pennsylvania, United States Full Time

General Description

The Assistant to the Dean of Liberal Studies provides
administrative support to the Dean of Liberal Studies, including
organizing and maintaining the Dean’s calendar, coordinating the
work flow for the Division, and supervising the Division’s office
administrative assistants. This position responds to various types
of inquiries across College departments and divisions.

Specific Responsibilities

• Provide full range of administrative support to the Dean,
  Division of Liberal Studies. Maintain calendar of appointments and
  prioritize meetings using discretion and independent judgment.

• Serve as point-of-contact for the office communicating to all
  constituencies within and outside the college community.

• Prepare proposals, presentations, and other documents and forms
  which may include memorandums, letters, agreements, minutes,
  agendas and departmental records.

• Maintain attendance and lateness records for the Division.

• Initiate meetings with staff to communicate, delegate and
  distribute work assignments; prioritize work assignments to ensure
  timely completion and reviews work on a periodic basis to ensure
  accuracy and quality.

• Serve as a lead in assigning tasks to administrative office
  staff and student workers; providing direction, supervision and
  training on various office procedures and work methods.

• Under the direction and approval of the Assistant Dean, Liberal
  Studies, conduct annual performance review of clerical support
  staff.

• Provide information and assistance to instructors, students,
  and department chairs on Division matters including academic
  procedures, researching payment issues for instructors, researching
  grades, and entering teaching assignments into Banner.

• Maintain efficient operation of office machines; contact
  appropriate repair/maintenance vendors as needed; oversee the
  office supplies inventory and requisitions supplies to ensure
  availability in support of efficient departmental operations.

• Maintain a database to track confidential administrative forms
  that pertain to student/instructor information relating to academic
  records including Change of Grade; Credit by Exam; Credit for Life
  Experience; Liberal Studies Division faculty information; Tuition
  Remission; and Request for Graduation Waiver.

• Deliver quality customer services to both internal and external
  constituents in a professional, helpful and courteous manner.

• Perform other duties as assigned.

Minimum Qualifications

• Associate’s degree with five (5) or more years of relevant work
  experience; or a High School diploma (or GED equivalent) with at
  least eight (8) years of relevant work experience required.

• Previous supervisory experience required.

• Excellent written and verbal communication skills
  required.

• Demonstrated proficiency using Microsoft Word and Excel
  required.

• Experience with an enterprise-wide information systems
  required.

• Ability to organize and manage multiple projects
  simultaneously.

• Excellent problem solving, critical thinking and decision
  making skills required.

• Demonstrated excellence in customer service and professionalism
  to internal and external stakeholders (e.g. students, parents,
  faculty and the general public) in person, via the telephone and
  email required.

• Detail-oriented with ability to bring tasks and projects to
  completion required.

• Ability to use independent judgment and maintain
  confidentiality at all times required.

• Ability to maintain sensitivity, understanding and respect for
  a diverse academic environment inclusive of students, faculty and
  staff of varying social economic, cultural, ideological and ethnic
  backgrounds required.

Preferred Qualifications

• Previous work experience in an academic environment
  preferred.

• Ellucian Banner preferred.

Work Location
Main Campus

Special Instructions to Applicants

THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE WORK

Required testing for this position:

Keyboarding
MS Word
MS Excel

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Names and contact information of 3 professional references
OPTIONAL

Review of applications will continue until the position is
filled.

Applicants must be legally eligible to work in the U.S. Community
College of Philadelphia is an Affirmative Action, Equal Opportunity
and Equal Access Employer. The College encourages applications from
individuals from traditionally underrepresented groups.

Salary Grade or Rank
8

Salary Range
$20.00 – $24.99

Job Posting Open Date
10/11/2022

Type of Position
Confidential

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).

1. * How did you hear about Community College of Philadelphia?
   • CareerBuilder.com
   • HigherEdJobs.com
   • LinkedIn
   • The Chronicle of Higher Education
   • Indeed.com
   • InsideHigherEd.com
   • Community College of Philadelphia Website
   • HBCU Career Center
   • Higher Education Recruitment Consortium (HERC)
   • Al Dia DIVERSECity Career Fair
   • Neighborhood Job Fair & Resource Village (Temple
     University)
   • Other
2. * If your answer to the above question is Other, please note
   the source below. If this question does not apply to you, enter
   N/A.
   (Open Ended Question)
3. * What is the highest level of education you have completed?
   • No Response
   • High School/GED
   • Associates Degree
   • Bachelor’s Degree
   • Master’s Degree
   • Doctorate
   • Other
4. * Do you have an Associates degree with five (5) years of
   relevant work experience; or a High School diploma (or GED
   equivalent) with at least eight (8) years of relevant work
   experience?
   • Yes
   • No
5. * Do you have previous supervisory experience?
   • Yes
   • No
6. * Do you have previous work experience in an academic
   environment?
   • Yes
   • No
7. * Do you have experience using Banner by Ellucian?
   • Yes
   • No

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References

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