Community College of Philadelphia Hiring for Academic Scheduler I at Pennsylvania, United States Full Time

General Description

The Academic Scheduler I utilizes the College’s designated system
to reserve classrooms for meetings and events; supports maintenance
of the course catalog and room inventory; and schedules credit and
non-credit classes and final exams. The Academic Scheduler I works
collaboratively and under the direction of the Academic Scheduler
II to ensure timely and accurate system additions or changes to
curricula; supports maintenance of an accurate system
representation of prerequisites; and supports acquisition of
accurate academic information for the College catalog and other
publications. The Academic Scheduler I supports the implementation
and/or maintenance of all College ERP systems such as DegreeWorks;
Banner, Resource 25/25Live, etc.).

Specific Responsibilities

• Schedule credit and non-credit classes and final exams as
directed.

• Under the direction of the Academic Scheduler II, maintain the
course catalog and master schedule. Ensure that faculty room
assignments comply with Americans with Disabilities Act (ADA)
accommodations approved by the College’s Office of Diversity and
Equity.

• Engage in ongoing systems maintenance and implementation of
scheduling optimization tools as directed.

• Build, cancel and maintain Catalog and Section level courses in
an accurate and timely manner consistent with divisional goals and
objectives, while meeting competing and fixed deadlines which
correspond to the College’s registration cycles.

• Replicate Section level courses from one semester to the next,
while maintaining and ensuring the quality and integrity of all
related data.

• Support the monitoring of enrollment throughout the registration
cycle.

• At the Catalog and Section levels, support maintenance course fee
data and course prerequisite and co-requisite requirements using
the College-approved system; use third-party reporting tools on an
on-going basis to ensure the accuracy of this data.

• Advise the College community on approval of any new/revised
programs or courses as directed.

• Support the Scheduler II in efforts to ensure the functional and
efficient use of instructional space, and assist in the development
of reports to aid in the management and oversight of academic space
utilization for all campus locations.

• Support monitoring of the impact of section changes to determine
the effects on other modules, including Financial Aid, Records and
Registration, Admissions and Faculty Load.

• Under the direction of the Academic Scheduler II, work to
identify issues and recommend improvements in systems and
operations that impact students and faculty.

• Deliver quality customer service to both internal and external
constituents in a professional, helpful and courteous manner.

• Other duties as assigned.

Minimum Qualifications

• Associate’s degree or equivalent course work required. Any and
all degree(s) must be from a regionally accredited institution of
higher learning.

• Demonstrated ability to be highly organized with the ability to
effectively prioritize tasks in order to meet deadlines and produce
consistently accurate and detailed work required.

• Excellent administrative and organizational skills
required.

• Computer proficiency utilizing MS Word and Excel required.

• Experience utilizing an enterprise-wide information system
required.

• Ability to work extended hours, when needed, is required.

• Demonstrated ability to exercise good judgment in evaluating
situations and making assessments for decisions required.

• Strong attention to detail required.

• Excellent verbal and written communication skills, ability to
work both independently as well as collaboratively required.

• Ability to maintain sensitivity, understanding and respect for a
diverse academic environment, inclusive of students, faculty, and
staff of varying social, economic, cultural, ideological, and
ethnic backgrounds required.

Preferred Qualifications

• Bachelor’s degree preferred.

• Experience in an academic environment with academic course
scheduling skills utilizing technical software preferred.

• Previous experience supporting credit/non-credit educational
curricula and programs preferred.

• Knowledge of class scheduling models and utilization reporting
preferred.

• Banner preferred.

• Experience using a degree audit system, such as Degree Works,
preferred.

Work Location
Main Campus

Salary Grade or Rank
I

Salary Range
$41,208 – 67,993

Job Posting Open Date
09/20/2022

Type of Position
Administrator

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).

1. * How did you hear about Community College of Philadelphia?
   • CareerBuilder.com
   • HigherEdJobs.com
   • LinkedIn
   • The Chronicle of Higher Education
   • Indeed.com
   • InsideHigherEd.com
   • Community College of Philadelphia Website
   • HBCU Career Center
   • Higher Education Recruitment Consortium (HERC)
   • Al Dia DIVERSECity Career Fair
   • Neighborhood Job Fair & Resource Village (Temple
     University)
   • Other
2. * If your answer to the above question is Other, please note
   the source below. If this question does not apply to you, enter
   N/A.
   (Open Ended Question)
3. * What is the highest level of education you have completed?
   • No Response
   • High School/GED
   • Associates Degree
   • Bachelor’s Degree
   • Master’s Degree
   • Doctorate
   • Other
4. * Do you have experience in an academic environment with
   academic course scheduling skills utilizing technical software?
   • Yes
   • No
5. * Do you have experience supporting credit/non-credit
   educational curricula and programs?
   • Yes
   • No
6. * Do you have knowledge of class scheduling models and
   utilization reporting?
   • Yes
   • No
7. * Do you have experience using a degree audit system, such as
   Degree Works?
   • Yes
   • No
8. * Do you have Banner experience?
   • Yes
   • No

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. References

PI192233003