Columbia University Medical Center Hiring for Global Program Coordinator at New York, NY Full Time

Medical Center

Division of Scholarship & Rsch

Full Time

Grade 104

Job Type: Officer of Administration

Regular/Temporary: Regular

Hours Per Week: 35

Position Summary

Reporting to the Director of the Global Health Division, the Global Program Coordinator will support the Division of Global Health and its two offices and their respective deans: Office of Global Health Research and the Global Initiatives at Columbia University School of Nursing. The Coordinator will play a key role in maximizing the efficiency and effectiveness of global activities which includes student-related programs, global health research administration, and coordinating the scholarly visitor process at the School by assisting in streamlining workflow and communications.

Responsibilities

Assisting in the coordination of faculty and student visitor requests to Columbia Nursing from global institutions, including obtaining necessary approvals, preparing visa documents, requesting space and computer set-ups, and handling other related logistics

Tracking global research and student experiences and visitors

Assisting in the planning and executing the Master’s and Doctoral student recruitment process for both credit- and non-credit bearing global clinical experiences, research and practicums, including student interviews, orientation, evaluations, logistical and operational aspects in compliance with university travel policies. Serves as a point person for student questions

Scheduling and handling logistics for various meetings, workshops, seminars, conferences, and other events including booking spaces, coordinating room set-ups, ordering catering, note-taking, etc.

Coordinating summits, conferences and other special events, including creating and sending invitations, tracking RSVPs, etc.

Handling travel arrangements, registrations and reimbursements for the Division Deans, including organizing and processing travel expense reports

Providing administrative assistance to the Division Deans, including managing their calendars, scheduling conference calls, responding to emails, etc.

Working collaboratively with School and University offices to meet the goals of the Global Health Division, including the Offices of Human Resources, Finance & Accounting, Grants Management, Diversity, Student Affairs, etc.

Performing other projects and responsibilities as needed and assigned

Minimum Qualifications

Requires a bachelor’s degree or equivalent in education and experience, plus three (3) years of related experience.

Ability to manage time effectively, handle a wide variety of complex tasks simultaneously, and work accurately and efficiently.

Strong organizational skills are a must for this role. The successful incumbent will be a self-starter with excellent verbal, written and interpersonal skills. She/he/they will also be proficient in Microsoft Outlook, Word, Excel, and PowerPoint.

Must have the flexibility to work extended hours when necessary.

Availability and willingness to participate in international travels.

Preferred Qualifications

A Master’s degree and experience working in a university setting are strongly preferred for this role.

Experience in working with students and coordinating global experiences and practicums in a higher education setting are strongly preferred for this role.

Applicants with an interest in research, specifically in global health and/or research with vulnerable populations, will also be given special consideration.

Knowledge and prior use of Panopto, International SOS, and statistical research tools/software is a plus.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.