Columbia University Medical Center Hiring for Administrator at New York, NY Full Time

Medical Center

Dean’s Office

Full Time

Grade 105

Job Type: Officer of Administration

Bargaining Unit:
Regular/Temporary: Regular

End Date if Temporary:
Hours Per Week: 35

Salary Range:
Position Summary

The incumbent will work to ensure compliance with records of both confidential and non-confidential information. The Manager will assist the Associate Dean with the creation of strategies to obtain and conduct analyses, write reports, and provides administrative support to the Associate Dean of AEI and to standing and ad hoc committees. The incumbent assists with facilitating the Associate Dean’s relationships with external consultants/partners, along with various departments at the school, including Human Resources and External Relations and Development.

Responsibilities

Assists with strategically creating programs for students at the school to ensuring that they are inclusive to all demographics, and consistent with metrics and feedback from internal and external constituents .. Works to resolve issues or discrepancies that arise and works closely (in conjunction with the Associate Dean) with various departments as well as students, faculty, staff and external constituents.

Assist with the management and coordination of office activities including but not limited to, committee meetings, admissions day, CDM Black Alumni Association activities, student community service activities and all events hosted by the office in partnership with student affairs.

• Assist with developing goals and outcomes for new and innovative student

programming.

• Provide direct administrative support to Associate Dean and manage the

Teaching Assistant

• Oversees and manages the collection of data on all aspects of AEI at CDM, with a focus on students. Conducts data analysis and benchmarking studies, writes

reports, prepares briefings and slides.

• Assists with project management strategies for in-person meetings on behalf of

the Associate Dean, including standing and ad hoc committees and

subcommittees as well as planning and managing the complex calendar of

activities involving these groups. Develops a plan to regularly participate at

departmental staff meetings, and presents on topics that address feedback and situations at the University as well as in the current times.

• Assists with overseeing all initiatives and projects with a student focus, including, but not limited to Dental Impressions Day and the Summer Health Professions

Education Program. Partners with the Director of Student Extracurricular

Engagement and Associate Dean of Access, Equity, and Inclusion to identify new initiatives and projects, as needed.

• Assists with managing the application and selection process of students for office positions.
• Support Associate Dean with all budget reporting, amendments and expense

reports for the department.

• Assist with coordination of student office hours.
• Other related duties and special projects, as assigned.

Minimum Qualifications

Bachelor’s degree required. Minimum 4 years related experience required.

Preferred Qualifications

Background in and passion for higher education administration and issues of diversity, equity and inclusion, and a desire to work on a small, high-quality services-oriented team in a start-up phase

Other Requirements

Demonstrated ability to analyze and interpret information, and meet deadlines, along with strong data management and analyses, writing, and editing skills.

Excellent interpersonal, written, and oral communication skills required.

Must have demonstrated planning and project management skills.

The ideal candidate is a detailed oriented, self-starter who anticipates opportunities and challenges, takes initiative to identify and implement creative solutions, and works well under deadlines and pressure.

Must be a strategic thinker with the ability to work with multiple stakeholders and adapt quickly to changing needs and priorities. Demonstrated experience successfully collaborating with diverse groups necessary.

Must have proficiency in Microsoft Office (Word, Excel, PowerPoint), and a willingness and ability to learn new computer software programs.

Cultural sensitivity required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.