College of the Mainland Hiring for Administrative Officer at Texas, United States Full Time

Position Information

Posting Number
AS272P

Position Title
Administrative Officer

Contract Length
12 months

Class Summary

Manages and executes administrative, project, and executive support
activities associated with the office of Institutional Advancement
(IA), a division or equivalent component of the College. Reporting
directly to the Vice President for IA, serves as principle point of
administrative contact and liaison with internal and external
constituencies. Provides specialist administrative services as
appropriate in such areas as fiscal management; public/community
relations; faculty, staff, or student affairs; general business
administration; and/or development and relations.

Candidates Eligible to Apply
Internal/External

Position Type
Exempt Staff

Employment Status
Full Time

Position Funding Type
Regular

Posting Detail Information

Minimum Education/Training/Experience

An Associate’s Degree in a related field and at least 3 years of
executive administrative experience required.

Preferred Education/Training/Experience

A Bachelor’s Degree in a related field and 5 years of executive
administrative experience preferred.

Minimum Knowledge & Skills

· Strong interpersonal and communication skills and the ability to
work effectively with a wide range of constituencies in a diverse
community.

· Ability to gather data, compile information, and prepare
reports.

· Records maintenance skills.

· Skill in budget preparation and fiscal management.

· Ability to use independent judgment and to manage and impart
confidential information.

· Ability to analyze and solve problems.

· Ability to plan, develop, and coordinate multiple projects.

· Skill in examining and re-engineering operations and procedures,
formulating policy, and developing and implementing new strategies
and procedures.

· Skill in organizing resources and establishing priorities.

· Ability to lead and train staff and/or students.

· Conflict resolution and/or mediation skills.

· Demonstrated ability to maintain confidentiality.

· Word processing and/or data entry skills.

· Knowledge of office management principles and procedures.

· Ability to make administrative and procedural decisions and
judgments on sensitive, confidential issues.

· Skill in the use of database management, word processing,
spreadsheet, and/or presentation software.

· Organizing and coordinating skills.

· Ability to foster a cooperative work environment.

· Knowledge of general accounting principles.

· Knowledge of human resources administration principles and
practices.

· Effective verbal and written communication skills.

· Knowledge of administrative policies and procedures as applied to
public academic institutions.

Preferred Knowledge & Skills

Experience or familiarity with working with software/database
systems such as Ellucian Datatel Colleague software, Blackbaud
Raiser’s Edge NXT, etc.

Licensing/Certification Requirements

None

Job Duties

1. Oversees and administers the day-to-day activities of the
office; develops policies, procedures, and systems which ensure
productive and efficient office operation.

2. Provides assistance and support in problem solving, project
planning and management, and development and execution of stated
goals and objectives.

3. Oversees and facilitates resources management and administration
procedures and documentation for the division.

4. Performs research and analysis on specific issues, as required,
and independently prepares non-routine letters and/or reports,
which may be highly sensitive and confidential in nature.

5. Serves as the primary point of administrative contact and
liaison with other offices, individuals, and institutions on
operational and programmatic matters concerning the Office.

6. Organizes and facilitates meetings, conferences, and other
special events; coordinates and attends committee meetings, and
participates in committee discussions, as appropriate.

7. Coordinates the disposition and/or resolution of individual
problems and disputes involving faculty, staff, students, and/or
members of the general public, as they arise.

8. Oversees the operation of office accounts, and plans and
monitors expenditures; as appropriate, develops and/or coordinates
budgets for the office and associated accounts.

9. Provides and/or oversees provision of staff support to the
office, to include handling walk-up and phone interactions,
maintaining calendars and travel arrangements, screening,
analyzing, and responding to incoming correspondence, handling
day-to-day problems and situations, and provision of secretarial
support.

10. Provides assistance in the understanding and interpretation of
College policies and procedures, as appropriate, and ensures that
office operations are in compliance with policy provisions and
standards.

11. Performs miscellaneous job-related duties as assigned.

Physical Requirements

· No or very limited physical effort required.

· No or very limited exposure to physical risk.

· Work is normally performed in a typical interior/office work
environment

Minimum Salary Range
$53,532

Mid Point Salary Range
.

Maximum Salary Range
$72,269

Posting Open Date
09/30/2022

Posting Close Date

Posting Will Be Open Until Filled
Yes

Special Instructions to Applicant

EEO Statement

College of the Mainland is an affirmative action/equal opportunity
institution and does not discriminate on the basis of race, color,
sex, age, national origin, religion, disability or veteran
status.

College of the Mainland does not discriminate on the basis of
disability in the recruitment and admission of students, the
recruitment and employment of faculty and staff, and the operation
of its programs and activities, as specified by federal laws and
regulations within Section 504 of the Rehabilitation Act of 1973
and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/2986

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Do you have an Associate’s degree or higher?
   • Yes
   • No
2. Do you have at least three (3) years of executive
   administrative experience?
   • Yes
   • No

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Transcripts (1 of 3)

Optional Documents

1. Additional Transcripts (2 of 3)
2. Additional Transcripts (3 of 3)