College of the Mainland Hiring for Administrative Assistant IV at Texas, United States Full Time

Position Information

Posting Number
AS270P

Position Title
Administrative Assistant IV

Contract Length
N/A

Class Summary

Provides a variety of administrative support duties for the office
of the Staff Attorney.

Candidates Eligible to Apply
Internal/External

Position Type
Non-Exempt Staff

Employment Status
Full Time

Position Funding Type
Regular

Posting Detail Information

Minimum Education/Training/Experience

Minimum of forty-five (45) college credit hours. Twenty-three (23)
of the required forty-five (45) credit hours may be substituted
with one and one-half (1-1/2) years directly related work
experience. If work experience is used as a substitute for minimal
educational requirement, then, it cannot also be used to qualify
for minimum work experience. Minimum work experience required for
the position is stated within each job description.
Three (3) years’ experience in providing administrative support to
multiple programs.

Preferred Education/Training/Experience

Associates Degree and Five (5) years’ experience in providing
administrative support in a legal or college setting.

Minimum Knowledge & Skills

· Proficiency in use of MS Outlook, Word, Excel, PowerPoint
· Complex or technical office practices and procedures, including
ability to type, attention to
detail with strong sense of urgency and time management
· Self-motivated with strong communication and interpersonal
skills
· Demonstrated ability to prioritize tasks and coordinate multiple
projects
· Work requires use of initiative and judgment
· Excellent proofreading and grammatical skills
· Compiling and summarizing information and preparing periodic or
special reports
· Organizing own work, setting priorities and meeting critical
deadlines
· Maintain regular, prompt and reliable attendance
· Strong communication, interpersonal skills as applied to
interaction with coworkers,
supervisors, the general public, sufficient to exchange or convey
information and to receive
work direction

Preferred Knowledge & Skills

Advanced skills in use of MS Outlook, Word, Excel, PowerPoint

Licensing/Certification Requirements

N/A

Job Duties

· Manage the affairs of the office of the Staff Attorney including
management of attorney
calendar, budgeting, purchasing, organizing travel, and providing
other administrative
support.
· Proficient in drafting and editing quality office communications,
taking notes and meeting
minutes, researching and analyzing information to compile and
report on.
· Answer phones, handle incoming and outgoing mail, be responsible
for paper and electronic
files involving legal matters – a task that requires accuracy and
discretion.
· Assist in Texas Association of School Board ( TASB ) Policy
Updates and local district updates to
Board policy. Coordinate policy changes with TASB to update the
online policy manual,
maintain the College’s paper policy manual and the history of
College policy.
· Assist college personnel with Regulations manual and process
documents for online access.
· Assist in the preparation of Board agenda items and backup
documents for monthly board
meetings.
· Work and communicate with all levels of administration, faculty,
and staff in all areas of the
College.
· Ability to follow oral and written instructions and procedures,
process multiple projects,
research and analyze information, and perform tasks effectively
within given deadlines.
· Provide appropriate information to persons making inquiries
regarding departmental or
relevant college policies, procedures and programs.
· Proficient in drafting and editing quality office communications,
taking notes and meeting
minutes, researching, analyzing, and communicating
information.
· Safeguard highly confidential data and information related to the
office operation.
· Ability to use good judgment and independent thinking to set
priorities, manage deadlines
and multiple responsibilities. Perform tasks efficiently under
stress.
· Perform duties under minimal supervision.
· Ability to communicate effectively with a broad range of diverse
people, ability, culture, and
ethnic background, to maintain good working relationships across
the College.
· Perform other duties of a similar nature or level.

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time. Jobs
are sedentary if walking and standing are required only
occasionally, and all other sedentary criteria are met.

Minimum Salary Range
$39,489

Mid Point Salary Range
.

Maximum Salary Range
$49,361

Posting Open Date
09/01/2022

Posting Close Date

Posting Will Be Open Until Filled
Yes

Special Instructions to Applicant

Please NOTE : All applications must contain complete job histories,
which include job title, dates of employment (month/year), name of
employer, supervisors name and phone numbers and a description of
duties performed. If this information is not submitted, your
application may be considered incomplete. Applications with “See
attached” or “See resume” will not be accepted in lieu of a
complete application. Omission of data can be the basis for
disqualification; you may state “unknown” for any incomplete
fields. A scanned copy of unofficial transcript(s) must be attached
to the online application.

EEO Statement

College of the Mainland is an affirmative action/equal opportunity
institution and does not discriminate on the basis of race, color,
sex, age, national origin, religion, disability or veteran
status.

College of the Mainland does not discriminate on the basis of
disability in the recruitment and admission of students, the
recruitment and employment of faculty and staff, and the operation
of its programs and activities, as specified by federal laws and
regulations within Section 504 of the Rehabilitation Act of 1973
and the Americans with Disabilities Act of 1990 and 1992.

Quick Link to Share for Direct Access to Posting
https://jobs.com.edu/postings/2946

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Transcripts (1 of 3)

Optional Documents

1. Additional Transcripts (2 of 3)
2. Additional Transcripts (3 of 3)