Coast to Coast Inspection Services Hiring for Accounting Admin. Assistant Job at Oregon Full Time

Coast to Coast Inspection Services is hiring for an experienced candidate to fill our full time Accounting Administrative Assistant position in Portland, Oregon. The position will consist of mainly billing and payroll functions and general administrative tasks. Other various functions such as Human Resources or Marketing may be required during peak seasons and/or covering staff while they are on vacation.

We offer a friendly and flexible work environment. We are looking for someone who lives close to the Portland metro area as this position will require candidates to work from home and occasionally at the corporate office so a high degree of organization and ability to rely on various communication methods is crucial.

This position will require the candidate to prioritize multiple responsibilities and pro-actively complete tasks by engaging with staff, vendors, and customers. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

Qualifications

· Three years minimum of current business financial/administrative experience

· Bachelor’s Degree in Accounting, Business/Management, or relevant major (preferred)

· Experience with cloud-based timesheets, inventory, and payroll services

· Advanced Microsoft Excel Skills

· Excellent problem-solving skills and ability to meet tight deadlines

· Strong attention to detail and accuracy

· Strong interpersonal, communication, and prioritization skills

· A reliable distraction free home office set up

Roles and Responsibilities

Accounting Duties

· Assist in preparing and submitting bi-weekly invoices, assist with collections

· Process multi-state complex bi-weekly payroll and expense reporting

· Organize contracts/purchase orders and assist with budget tracking

· Gather/organize credit card receipts and job cost transactions

· Job cost fuel transactions monthly

· Assist with State compliance issues/opening and closing of accounts as needed

· Assist management on as needed basis with various accounting duties

Administrative Duties

· Answer and direct phone calls

· Collect/process mail weekly

· Coordinate travel arrangements for flights, hotels, and car rentals

· Running errands on an as needed basis

· Upload records to cloud storage accounts

· Create and maintain various company-specific spreadsheets

· Assist with process manual creation/updates

· Assist operations management on an as needed basis

Human Resources Duties

· Assist with processing new hires and terminations

· Participate in new hire orientations

· Regularly monitor and update records

· Assist with managing employee benefits

· Assist with recruiting process

· Regularly update employee handbook and orientation as needed

· Assist management on as needed basis with various HR duties

Coast to Coast Inspection Services is a highly respected provider of pipeline integrity inspections for owners and operators of natural gas and oil transmission and distribution pipelines throughout the United States. We offer competitive compensation package, medical/dental/vision/life insurance, flexibility and tools needed to succeed. We are a small business with a team-oriented family environment that places a heavy emphasis customer service and maintaining a positive attitude. Most of our staff works remotely in various parts of the country so the ability to work independently while maintaining close contact with staff is vital. If this matches your experience and values, please apply!

Job Type: Full-time

Salary: $18.00 to $28.00 /hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Remote