Cloncurry Shire council Hiring for Rates & Administration Officer Job at Cloncurry Full Time

Cloncurry Shire Council is seeking a Rates/Administration Officer, benefits include:

• Salary $66,463-$71,331 per annum + Superannuation
• 5 Weeks Annual Leave
• RDO’s
• Personal Leave
• Additional Allowances

Position Objective

The primary purpose of the role is to oversee the rates function within the Finance Services team, while the majority of the rates processes are performed by our software provider’s bureau service. this position shall ensure the timely issue of biannual rates notices, completion of rates searches and the ongoing review and maintenance of the property database.

The position also provides support for the administration and finance team during end of month, end of year and during staff absences in addition to providing regular financial data to internal departments.

Key Responsibilities

RATES

Property Database

• Record and maintain accurate property data in accordance with Council policies and accounting procedures;
• Ensure cadastral data is up to date and maintained in Council’s mapping system;
• Conduct monthly reconciliations to ensure the integrity of the rates system;
• Maintenance of Council’s water meter and water consumption data.

Rates and Debtor Billing, Processing and Collection

• Prepare biannual rate levy in conjunction with the bureau service consultant and ensure the preparation and timely distribution of rates notices;
• Organise water meter reads biannually with Reflect App (or similar), review and reconcile all water usage data prior to issuing mid year consumption notices and annual rates notice.
• Prepare rate claims required by Government departments including pensioner subsidies.
• Prepare and reconcile to the General Ledger the Emergency Fire Levy biannual report;
• Conduct rates searches as required within industry timeframes;
• Perform regular and consistent follow-up of outstanding rates arrears in accordance with Council’s debt collection policies and procedures;
• Ensure all end of month reports are run and recorded in the appropriate files;
• Prepare monthly rates report for Council;
• Maintain and update the rates procedure manual.

General and Administrative

• Create and maintain all rates codes, zone balances and system parameters in the rates module of the software system;
• Prepare Revenue Statement for Annual Budget, ensuring all legislation requirements are up to date;
• Provide customer service and administration support to ratepayers and other external customers as well as within the Corporate Services Team;
• Handle all customer enquiries or complaints in a timely manner;
• Ensure all electronic and hard copy records are maintained and stored in a timely manner;
• Liaise with Planning staff to ensure rate data reconciles with planning updates;
• Other duties as reasonably requested within the scope of the position.

FINANCE SUPPORT

• Provide back-up relief for administration and finance staff during absences;
• Assist in the preparation of financial reports for Council meetings;
• Provide timely and accurate financial management data to internal users;
• Work with the Manager Finance and Senior Finance Coordinator to perform analytical reviews and reconciliations of financial data;
• Other finance duties as required.

For further information please contact Terri Paine, HR Coordinator on 07 4742 4100.

Applications Close Tuesday 8 March 2022 at 5:00pm