ClickView Hiring for Chief of Staff at Sydney, New South Wales, Australia Full Time

• Drive productivity and effectiveness for Australia’s leading educational video company

• Play a pivotal role in supporting the business to achieve overall success

• Permanent, full-time role, hybrid working in our Sydney office and WFH

Why Join Us?

Do you want to make a positive impact on the education of future generations? If the answer’s yes, then we want you here at ClickView. We believe in using the power of video to transform traditional education, allowing students and teachers to foster a creative and innovative educational environment, from wherever they are.

At ClickView, we look for passionate professionals who are seeking a hands-on role in a dynamic organisation. In turn, we invest in our staff to enhance overall team performance and achieve growth together. You can expect support and the benefits of a flexible, open plan and vibrant work environment.

Are you ready to take your first step with us?

The role:

At ClickView, we’re going through global expansion and an exciting period of growth. To support us on this trajectory, we’re searching for our first Chief of Staff, ing into the CEO, to work closely with our Executive team. This person will have an immediate impact on our productivity by streamlining strategic initiatives, overseeing project management, and communication objectives to departments.

You’ll work as a trusted advisor to the CEO, working closely with the Executive team to support the vision, manage day-to-day operations, facilitate agile decision-making, and ensure that the organisation’s goals are met effectively and efficiently. The ideal candidate will have proven success in a business management or management consultant role, with a special focus on executive-advising and interdepartmental collaboration.

Responsibilities include:

Strategy and Project Management:

• Guiding the strategic planning process alongside the Executive team through setting, aligning, reviewing and supporting the implementation of OKRs across all teams
• Oversee strategic business initiatives and cross-departmental projects, from development through to successful and timely execution

Executive Support:

• Attending meetings with the CEO and acting as a sounding board, facilitating agendas, recording minutes, and ensuring effective follow-up on action items to drive actions and outcomes
• Assisting and communicating with executives in decision-making, project management, and initiative implementation
• Nurturing external relationships, such as partnerships, alongside the CEO

Operational Excellence:

• Creating materials such as policies, strategy, project plans, and other s to streamline operations and monitor key performance indicators for business performance and efficiency
• Reviewing, designing, and executing improvements to organisational structure; finding knowledge and skills gaps and help address them
• Providing support for ad hoc operational tasks, such as tender management, to ensure seamless execution

Communication and Messaging:

• Coordinating the planning and delivery of engaging and informative company gatherings such as All Hands, conferences, off-sites and board meetings
• Serving as a liaison between our legal team and the business to streamline and support legal matters

Requirements:

• 1-2 years+ experience in a similar position, ideally in a business management or consultancy role
• Exceptional organisational and time-management skills, maintaining accuracy and attention to detail while juggling multiple tasks and responsibilities
• Excellent verbal and written communication skills, adept at conveying ideas, presenting information, and liaising with diverse stakeholders
• Ability to assist in the development and execution of strategic plans aligned with company goals
• Skilled in building and maintaining relationships with internal and external stakeholders, fostering collaboration and influencing others to achieve outcomes
• Demonstrated experience in managing multiple projects simultaneously, setting priorities, and meeting deadlines
• Strong problem solving skills, sound judgment and the ability to provide well-thought-out recommendations to support decision-making
• Flexibility to work in a dynamic environment, adapt to shifting priorities, and effectively handle unforeseen challenges

Benefits:

• Extra paid Wellbeing and Volunteering leave – to care for yourself and others 🚴
• Flexible working hours and arrangements – to accommodate for different working preferences and personal situations 🏠
• 100 days working from anywhere – work remotely from a different location for up to 100 calendar days per year 🌎
• Employee discounts – we offer all employee’s access to a wide range of discounts through FlareHR to support their wellbeing and financial health 💰
• Learning and Development budgets – Access to LinkedIn Learning, along with professional opportunities made available to all our teams, so you can continue growing to be the best you 🥇
• Wellbeing Policy – with access to EAP and wellbeing apps, we put your mental health and wellbeing at the forefront of what we do 💆‍♂️
• Generous parental leave policy – we offer an additional 16 week’s full pay 🚼
• Regular social events and conferences – We celebrate the hard work of our team with regular catered social events, conferences across all offices, amazing harbour front office views, and free snacks daily 🥂