Claire’s Hiring for HR and Payroll Coordinator – Spain at Birmingham Full Time

The purpose of the role is to proactively deliver HR administration and Payroll activity for Spain and provide first line HR Advisory support. The role will work closely with both field based Retail Managers and be the first point of contact for employees responding to HR & Payroll enquiries from Spain.

Setting up employees for the on-boarding process (contracts, registration, and administration of new hires)

Ensure medical checks for new starters logged with outsourced provider and maintain records for compliance

Handling the administrative process (including contracts, contract addendums, employee files, certificates, (de-)registration of employees)

Ensure all files held in Head Office and at store level meet legal requirements and supply any requested data for Labour Inspections

Preparation of payroll data and processing of payroll together with an external partner, including validation and review of data, providing necessary support to the employees

Produce regular and ad hoc reports for HR management, Reward, Finance, Store Labour and field team.

Provide the Field Management team with guidance and support in terms of employment / employment law / social insurance law and compensation

Update stakeholders on collective agreement updates impacting pay and/or any other terms of employment

Key Contact for employee questions connected with HR and Payroll

Provide guidance to the management team around employment law and compensation and benefits

Support and oversee recruiting activities within the designated area, in close cooperation with recruitment team and Field Management team

Facilitate and support with social insurance, tax audits or other external / internal audits connected with HR & Payroll

Support and lead projects on an ongoing basis, including multi-country topics within Europe; participate in global projects as necessary

Support and participate in development activities of the company (such as MDP, appraisal process or CLIMB)

Essential to be fluent in English and Spanish

CIPD or Local HR Qualification (or working towards it)

HR /Payroll at least on a basic level; experience in working within an international retail environment is an advantage

Knowledge around Spanish employment law

This role is initially being offered a 6 month contract however there is a possibility that it could go permanent at the end of that period.