City of Vancouver Hiring for Office Support Clerk III at Vancouver, BC Full Time

Company

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

The Office Support Clerk III Provides administrative support of moderate complexity for the Clerk III’s and Superintendents. This position also provides routine vacation coverage, as required.

Specific Duties/Responsibilities

The Office Support Clerk III prepares and processes various forms and documents including work orders, invoices and related materials; review forms submitted for accuracy, appropriate authorization and compliance with applicable policies or regulations; assigns appropriate account codes; corrects or follows up on noted discrepancies; prepares payment vouchers on approved invoices and payment voucher corrections, as required; may prepare journal voucher corrections as required.

The Office Support Clerk III acts as a primary contact and support for the Superintendents of Connections, Construction and Equipment; makes and cancels appointments, processes confidential matters and arranges meetings; composes non-routine correspondence; compiles, types and distributes committee agendas or permit packages; acts as a recording secretary at meetings as required; opens, sorts and reads incoming correspondence.

This Office Support Clerk III establishes and maintains effective working relationships with a variety of internal and external contacts and provides information and assistance as required. Other duties/responsibilities as assigned.

Minimum Position Requirements

Education and Experience:
Completion of Grade 12, preferably supplemented by additional education and training in business, communications, adult education, or other related fields

Considerable experience, preferably in a learning/training environment, which required the providing of a wide range of customer service functions & moderately complex clerical work

Knowledge, Skills and Abilities:
Considerable knowledge of modern office practices and procedures.

Experience with Hansen, Posse, VanMap, SAP and other asset management software is an asset.

Thorough knowledge of business English, grammar, spelling, punctuation and arithmetic.

Ability to deal effectively with the public and other staff by providing information and assistance which may involve making decisions requiring explanation of applicable rules and regulations.

Proficiency in software programs including Microsoft Office (Outlook, Word, Excel).

Ability to work independently and take action in solving problems while exhibiting sound judgment.

Ability to work as an effective team member with other staff.

Ability to communicate effectively both orally and in writing and to prepare non-routine reports, correspondence and memoranda related to the work.

Good attendance is of operational importance.

Business Unit/Department: Engineering Services (1300)

Affiliation: CUPE 15 Non Pks

Employment Type: Auxiliary/Casual

Position Start Date: September 2021

Salary Information: Pay Grade GR-015: $26.34 to $30.94 per hour

Application Close: August 29, 2021

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

To be considered for this exciting and impactful career opportunity with a generous benefits package, please apply on our careers site.