City of Toronto Hiring for SERVICE AREA BUYER at Toronto, ON Full Time

Division & Section: Social Development, Finance & Admin, SDF&A Financial Management

Work Location: METRO HALL, 55 John Street, Toronto, M5V 3C6

Job Type & Duration: Full-time, Permanent Vacancy

Hourly Rate and Wage Grade: $37.43 – $41.00, TF0293, Wage Grade 11

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 07-Oct-2021 to 22-Oct-2021

Major Responsibilities:
Prepares and edits purchase requisitions

Prepares product specifications descriptions/scope of work

Issues competitive requests for quotations within division’s approved limits and develops specifications for same

Confers with suppliers regarding delivery, quality, etc. to ensure that divisional requirements andspecifications are met and to update and retrieve purchasing information.

Operates the City’s automated purchasing system to process purchasing requirements (e.g. departmentalpurchase orders, contract release orders, purchase requisitions and goods receipts) and to update andretrieve purchasing information

Participates in the supplier evaluation/performance process and conducts follow up

Provides advice, training and a coordination role to divisions and clients regarding purchasing and materialsmanagement matters, including any automated systems, purchasing procedures, etc.

Investigates complaints and disputes between suppliers and client divisions

Provides support to staff within the section as necessary and as directed

Prepares summaries of quotations and arranges for samples and testing of products

Participates on committees related to Divisional purchasing

Liaises with sales representatives and visits supplier locations, warehouses

Prepares division’s purchase orders and related documentation from quotations, tenders and proposals;includes Insurance, WSIB and Conflict of Interest documentation

Prepares correspondence and reports

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Experience in purchasing of goods and services in a public and/or private sector environments.

2. Experience with processing, issuing and summarizing competitive Requests for Quotation preparingpurchase orders, and developing product/service specifications.

3. Experience working with a variety of software packages including Microsoft Office Suite (i.e. Word, Exceland Outlook).

4. Experience in utilizing computerized purchasing systems (i.e. SAP purchasing module, RPGS Online).

5. A certificate from a recognized purchasing program or equivalent experience.

You must also have:
Knowledge of various Acts and Regulations governing the public purchasing function (e.g. WorkplaceSafety and Insurance Act, City of Toronto Fair Wage/Labour Trades Regulations, Federal and ProvincialSales Tax Regulations, etc.)

Knowledge of the City’s Purchasing By-law, policies and procedures.

Knowledge of the City’s accounting system.

Excellent analytical, problem-solving and negotiating skills

Good report and letter writing skills.

Highly developed communication skills, both verbal and written.

Excellent interpersonal skills with the ability to work effectively with other staff and members of the public.

Ability to exercise initiative and sound judgement.

Ability to work independently as required.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’s Mandatory Vaccination Policy.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.