City of Raleigh Hiring for Procurement Analyst at Raleigh, NC Full Time

Under the general supervision of the Procurement Supervisor, performs responsible administrative work in the procurement of a variety of materials, supplies, equipment, services, professional services, and construction services for the City. Work includes responsibility for reviewing requisitions, preparing purchase orders, conducting market surveys, resolving problems with suppliers. Work involves a high level of interdepartmental cooperation with all City departments. Work is performed within defined purchasing policies in accordance with City Policies, North Carolina Statutes, and Federal Regulations. Work is reviewed by the Procurement Supervisor through observation, written s, conferences, and results obtained. The employee performs other duties as assigned or required.

• Analyzes requirements and prepares and issues competitive solicitations, in accordance with the requirements of the City Policies and North Carolina Statutes.
• Coordinates requests from City Departments and divisions to develop clear concise specification and product needs.
• Reviews, plans, and prioritizes daily, weekly, and monthly work assignments to meet the operational goals of the Division.
• Assists in the recommendation and implementation of division and Department goals and objectives.
• Reviews requisitions and determines appropriate method of procurement.
• Reviews purchase requisitions for completeness, proper expense codes, contract or purchase order term, appropriate attachments, and compliance with City Policies and North Carolina Statutes.
• Processes purchase requisitions and change order requests according to purchasing approval thresholds.
• In conjunction with the user Department/Division, performs analysis of bids or proposals received. This includes ensuring strict compliance with specifications on advertised procurements and assists departments and divisions with preparing recommendation of award to the most responsible, responsive bidder or offeror.
• Performs detailed analyses to determine responsiveness and responsibility of bidder or offeror. This includes review of past bids and awards and establishment of price reasonableness by price or cost analysis.
• Investigates and develops new supply sources; stays abreast of new trends and innovations in routinely purchased supplies, services, and equipment.
• Conducts pre-bid, pre-proposal, and post-award conferences and meetings. Conducts bid and proposal openings.
• Prepares, manages and maintains catalogs in support of purchasing function and contracts; monitors catalog activity and functionality; monitors order processes and workflow to ensure efficiency; updates and maintains accuracy of data.
• Provides training and guidance to customers regarding purchasing processes and systems; provides support in resolving issues and discrepancies; maintains communication with suppliers and internal customers providing support and timely information.
• Provides professional support of functional activities which may include: surplus equipment disposal; procurement records management; public advertisement of departmental solicitations; and/or other related processes.
• Prepares and maintains s on purchase-related activities and metrics.
• Ensures compliance with City-wide contracting policies and provides oversight to solicitations for services and construction.
• Develops an understanding of legal issues to determine appropriate level of engagement by City Attorney staff.
• Reviews, processes and manages contracts, amendments, and change orders by reviewing submissions, approving contracts that meet standards, and collaborating with departments to make adjustments when needed.
• Collaborates with Departments, City Attorney Office, City Clerk’s Office, and Finance staff to continuously improve the contracting process.
• Develops policy and procedure recommendations for continuous improvement of solicitation and contracting processes.
• Assists City department/division staffs in the preparation of Invitation to Bid (Bid) packages, requests for proposals (RFP), request for qualifications (RFQ), procurement contracts, amendments, construction change orders, and other related procurement documents.
• Acts as an advisory resource on large and/or complex sourcing plans
• Provides post award contractual advice and support.
• Interacts with City staff to become familiar with customers’ goals and requirements
• Prepares special s as needed.
• Functions in various capacities and completes special projects as required by the City Procurement Supervisor.
• Attends trade shows and conferences and engages in professional development.
• Performs other duties of a similar nature and level as assigned.

Education and Experience:
Bachelor’s degree in business administration, finance or directly related field and one year of professional procurement experience involving the purchase of goods and services, preferably in the public sector.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Licensing/Certifications:
None Required

Knowledge of:

• Public or municipal purchasing methods, principles, practices, operations, services and activities including legal requirements governing City purchases as defined in City Policies and North Carolina Statutes.
• Volume buying and competitive bidding practices.
• Modern office practices and procedures, including the use of various applications (i.e. Microsoft Word, EXCEL, and financial business software experience).
• Business English and mathematics.
• Materials, supplies, and equipment commonly used in public municipal services.
• Sources of supply and characteristics of specific industries sufficient to identify potential suppliers, assure adequate competition, and evaluate bid responsiveness and responsibility of the bidders.
• Professional, Non-Professional and Construction services commonly procured in municipal governments.
• Price analysis using previous price history, commercial price lists, market prices, or other methodologies to assure reasonableness of prices.
• Principles and practices of program administration and management.
• Principles and applications of critical thinking and analysis.
• Principles and methods of qualitative and quantitative research.
• Best practices, trends and emerging technologies.
• Principles and practices of procurement administration.
• Modern budget practices.
• Applicable federal, state and local laws, codes, regulations.
• Customer service principles.
• Modern office technology.

Skilled in:

• Establishing and maintaining business relationships in support of procurement and contracting function.
• Researching industry trends, solutions and best practices.
• Interpreting and applying applicable laws, codes, regulations and standards.
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Informal and formal source selection processes including price competition.
• Contract negotiation and formation, contract management, and contract administration processes.
• Contract category management.
• Computing applications including spreadsheets, databases, and word processing software.
• Effective oral and written communication.
• Exercising good judgment, tact, and diplomacy.
• Using automated purchasing systems.
• Providing relationship management to assigned customer departments.
• Self-managing tasks and associated deadlines.
• Administering procurement processes and monitoring program compliance.
• Gathering data, analyzing findings and applying logic and reason.
• Monitoring purchasing and/or contract schedules, status and compliance.
• Organizing and maintaining program/process documentation, schedules, records and files.
• Coordinating deadlines and prioritizing competing demands.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

ADA and Other Requirements:
Positions in this class typically require: Fingering, grasping, talking, hearing, seeing and repetitive motions.

Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Working Conditions:
Work is routinely performed in an indoor, office environment.

Note:
This job classification description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned to the position.