City of Columbia, MO Hiring for Administrative Support Assistant (Transit) Full Time

• Act as receptionist for assigned department, answering inquiries over the phone and in-person and directing customers to the proper information.

• Perform clerical tasks such as scheduling meetings, taking minutes, and corresponding with internal and external customers.

• Provide administrative support for the department by processing department paperwork and completing and updating related logs.

• May assist with department budget administration by tracking purchases, service contracts, and reconciling p-card statements.

• Maintain various files; assembles and organizes data for quick and easy retrieval.

• Track supplies and make orders for replenishment as well as maintain office cleanliness.

• Check and update office publications and other information as needed to ensure accuracy and clarity.

• May serve as human resources liaison for assigned department.

• Perform other related duties as assigned.

• High school diploma or equivalent required.

• Two years of clerical experience.

• Knowledge of Microsoft Office programs (Word, Excel, PowerPoint) and basic office equipment/machines.

• Clear verbal communication skills and ability to give and follow written and oral instructions.

• Strong interpersonal skills in order to provide excellent customer service.

• Ability to perform basic math calculations for the purpose of processing payments, reconciling statements, ordering supplies, etc.

• Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.

• Ability to work under general supervision and make responsible decisions.

• Ability to use good judgment and think quickly and rationally in difficult or stressful situations.

• Ability to obtain and maintain department specific required licenses/certifications.

• Required to reach and hold on to items at chest level or reach above the shoulder.

• Required to use close vision and be able to focus.

• Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk.

• Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
• Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.

• Must be able to lift up to 15 pounds.

• Regular attendance is a necessary and essential function.

TTY: 711 (MO RELAY)

THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program