City of Calgary Hiring for Administrative Assistant at Calgary, AB Full Time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As an Administrative Assistant you will be provide vital administrative support to one of the divisions within Calgary Housing. Primary duties include:

Provide Administrative Support to the Division’s Manager and its team.

Manage calendars, schedule meetings, book board rooms and catering as required; resolve calendar conflicts.

Prepare meeting agendas and information packages, take meeting minutes, draft correspondence, and prepare presentations.

Register employees for training courses and conferences, including arranging travel (flight and accommodations).

Prepare special reports, memos, letters, newsletters and other correspondence, including mail merge.

Maintain records according to records management policies and guidelines.

Enter and retrieve information within property management software.

Sort and distribute daily mail and faxes and coordinate incoming requests for information.

Manage and follow up on 311 services requests.

Order, organize and restock office supplies, mobile devices, and forms.

Organize service work orders for office, building and equipment maintenance as required.

Provide backup administrative coverage for other divisions and sections within Calgary Housing.

Provide support on special projects as needed.

Union: CUPE Local 38

Business Unit: Calgary Housing

Position Type: Temporary (up to 12 months)

Location: 615 Macleod Trail SE

Compensation: Pay Grade 6 $29.79 – 39.83 per hour

Days of Work: This position works a 5 day

work week with 1 day off in a 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: July 19, 2022

Job ID #: 305758