City Centre Property Management Hiring for Client Services Administrator at Halifax, NS Full Time

City Centre Property Management is a distinguished and reputable Halifax-based property management company. Our large and growing portfolio of buildings includes areas within Halifax, Sackville, and Bedford. We are currently seeking a friendly, enthusiastic, master multi-tasker to join our dynamic team at our Head Office as our Client Services Administrator. This position is well suited to an experienced individual with great people and time management skills.

The Client Services Administrator plays a key role in the day to day operations around the office. As the first point of contact, this person must conduct themselves in a friendly manner while answering various inquiries via phone, email, and/or in person. The ideal candidate will support several departments in the office, along with the Resident Managers of our buildings, and will be a key communicator between the office and the buildings/tenants. We are looking for someone with a positive and upbeat attitude who will represent the company and what we stand for.

Duties and Responsibilities:

· Always conduct themselves in a friendly and professional manner;

· Answer rental inquiries via phone or email;

· Forward calls or emails regarding maintenance or tenancy issues to the designated contacts;

· Scan, organize, and archive tenant and building documents;

· Create monthly schedule for upcoming vacant units, coordinating with all major stakeholders;

· Correspond with tenants regarding vacate, reassignment, or month to month requests, providing them with right steps on how to move forward;

· Data entry into property management program, Spectra;

· Manage Preventative Maintenance Process;

· Ensure the proper documents required by tenants are submitted, kept up to date, and recorded in the designated excel spreadsheet

Ideal Candidates:

· 1-2 years in an administrative role considered an asset

· Working knowledge of property management software considered an asset

· Excellent written and verbal communication skills

· Clerical and Computer skills including Microsoft Word and Excel

· Strong ability to multi-task while focusing on the common goal of the company

· Must have good people and time management skills

· Ability to work independently as well as a team player

If you feel like this position is the right fit for you, please submit your resume and cover letter.

We would like to thank all applicants in advance for their interest, however only successful candidates will be contacted directly.

Job Types: Full-time, Permanent

Salary: $30,000.00-$35,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

COVID-19 considerations:
All staff and clients must wear face masks when in the common areas of the office. There is plexiglass shields in place at the front desk.

Ability to commute/relocate:

• Halifax, NS: reliably commute or plan to relocate before starting work (required)

Experience:

• customer service: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Work remotely:

• No